Committee of the Whole

THAT Council approve the Committee of the Whole agenda for June 8, 2016, as presented.

THAT Council receives this report for information purposes; AND THAT Council support the Trails Committee in their development of a Town of Penetanguishene Trails Strategy, with Municipal staff support from Parks and Recreation, Planning and Public Works Departments; AND THAT the proposed Trails Strategy will align with the Parks and Recreation Ontario (PRO) Trails Action Plan and will include: • current locations of trails, bike lanes and other active transportation links • identify future active transportation links to connect existing trails, bike lanes, etc. within the Town of Penetanguishene and connections to neighbouring municipalities • establish priorities, annual budget estimates and timelines for the future projects as identified above • research and identify funding opportunities for future projects including, but not limited to, Development Charges Revenue, County funding, Provincial and Federal grants, Municipal Budgets, Community Organizations, Service Clubs, donations, fund raising and sponsorships. AND FINALLY THAT Official Plan Review Steering Committee support the consideration of a statement in the Town of Penetanguishene’s Official Plan that will acknowledge and reflect the importance of Active Transportation (including trails and bike lanes) in our community.

THAT Council support the request from the Township of Gillies regarding Lyme Disease.

THAT the 2015 draft audited financial statements be approved as presented.

THAT the 2016 Final Tax Bill Insert be approved.

THAT Council approve the support of the North Simcoe Agricultural Expo Agricole bilingual website in 2016 in the amount of $1,500 and 2017 in the amount of $1,500.

THAT the 2016 Summer Special Events and Road Closure Notice insert for the 2016 July Water Bill be approved.

THAT Retroactive to January 1st, 2016, senior manager lieu time remuneration be based on a set factor which provides each of the Senior Management Team with two weeks (70 Hours) of lieu time in recognition of overtime worked rather than meeting attendance; AND THAT in the event, due to work load, a Senior Manager is unable to take all or a portion of the lieu time off, on approval of the CAO the respective Senior Manager would be paid out at Year End for unused time off. AND FURTHER THAT the CAO be directed to amend the current policy to reflect same based on the parameters provided for in this report.

WHEREAS, a Sign By-law Ad-hoc Committee will allow Councillors to participate more directly in the revision of the Sign By-law review; BE IT RESOLVED, THAT an Ad-Hoc Sign By-law Committee be created with the following terms of reference: GENERAL: The purpose of this committee is to assist the Town Clerk and Municipal Law Enforcement Officer with the Sign By-law revisions. In particular, this committee will review the sign by-law requirements and provisions for exemption. FUNCTIONS: a. Review of the Sign By-law; b. Identify areas in which the Sign By-law could be amended; MEMBERSHIP: a. Town Clerk b . Municipal Law Enforcement Officer c. Members of Council (3) d. Member of the Public (1) e. Member of the Public - Downtown Merchant (1)

WHEREAS, a Taxi By-law Ad-hoc Committee will allow Councillors to participate more directly in the revision of the Taxi By-law review; BE IT RESOLVED, THAT an Ad-Hoc Taxi By-law Committee be created with the following terms of reference: GENERAL: The purpose of this committee is to assist the Town Clerk and Municipal Law Enforcement Officer with the Taxi By-law revisions. In particular, this committee will review the Taxi by-law requirements. FUNCTIONS: a. Review of the Taxi By-law; b. Identify areas in which the Taxi By-law could be amended; MEMBERSHIP: a. Town Clerk b . Municipal Law Enforcement Officer c. Members of Council (3) d. Member of the Public (1) e. Member of the Public - Taxi driver/owner (1)

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Resident reporting system (Clerk/CAO - July 2016) • Community Engagement initiatives (Clerk/CAO - Aug 2016) • Insurance RFP Review (Finance July 2016) • Fee review (Clerk/CAO - July 2016) • Land sale policy review (Clerk/CAO - Sept 2016) • Minutes distribution timetable (Clerk - May 2016) • Thompson Road Extension (Finance/Director of Public Works - April 27) • Asset Management and Debt Management Strategies (July/August 2016) • Taxi Licence Review • Sign By-law Review • Budget for Special Events (2017 Budget Process - Oct 2016) • Tax and Water Bill Insert Policy Review • Council Newsletter • By-law 2014-35 Review - Extended Use By-law

THAT Council receive the report for information and discussion.

THAT where the busines s before Committee will not be completed by 11:00pm Committee agrees to proceed beyond the hour of 11:00 p.m. to continue any unfinished business.

THAT this report be received for information and discussion; AND THAT direction be given to staff with to proceed with the town-owned property on Church Street only for further review and analysis prior to a recommendation from Council with respect to the County of Simcoe’s Call For Proposals.

THAT a By-law be passed to authorize the Mayor and Clerk to sign the Consent Agreements for execution regarding the lands municipally known as 314, 320, 326, 332, 334, 368, 392 and 393 Watson Road (Consent Applications B1/2015 and B7/2015 inclusive); AND THAT a By-law be passed to authorize the Mayor and Clerk to enter into a License Agreements for execution regarding the lands municipally known as 314, 320, 326, 332, 344, 368, 392 and 393 Watson Road.

THAT the Budget for the Official Plan Review project for 2016 and 2017 be increased by up to $20,000 to accommodate the forecasted additional expenses for Metis/First Nations Consultations.

THAT Council approve a Zoning By-law Amendment to remove the Holding (H) symbol from the property on 93 McArthur Drive.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Promotion of development and growth (annually) • Thompson Road West extension (June 2017) • Development Charges - targeted incentives and opportunities (June 2017) • Legal opinion on Draft Plan Approved subdivision (Spring 2016) • Land Inventory Report (April 6, 2016) • Agrobusiness in the Industrial Zone (Fall 2016) • Secondary Suite Report (2017-2018) • Facade improvement program (June 2016)

THAT the road closure of Main Street from North of Poyntz Street to North of Brock Street be approved for a 24-hour period from Saturday, July 30th at 12:00 am until Sunday, July 31st at 12:00 am for the Urban Slide event.

THAT Council approve the request for 1,500 lapel pins for the Ontario 55+ Senior Games in the amount of $1,169.55; AND THAT staff be directed to proceed with the order of lapel pins from the International Coat of Arms.

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Tourism advertising (print & on-line) for future consideration (June 22) • Investigate advertising company opportunities • Recreation Asset Management Plan (parks and facilities) (June/July) • Arena benches options for comfort (April 6) • Cycling Strategy • Curling Club Operations Review/ Agreement (November 2016) • Special Event Policy Review