Committee of the Whole

THAT Council approve the Committee of the Whole agenda for August 31, 2016 ,as presented.

THAT Council accept the sole source quotation submitted by Superior Road Maintenance for an estimated cost of $18,308.67 (net HST and HST rebate).

THAT Council approve the entering into a Letter of Agreement with ICLEI-Local Government For Sustainability (Management) Inc.; AND THAT a by-law for the contribution agreement be brought forward by staff for council approval.

THAT Council approves the proposed Main Street Reconstruction Detailed Design Drawing Distribution Process.

THAT Council to receive the report for information and discussion.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Thompsons Road Extension Options (Fall 2016) • Key Performances Measurements for Road Op erations (Fall 2016) • Best practices for redevelopment of Main street (Fall 2016) • SSEA Park maintenance plan (Winter 2017) • Policy re: Road Direction Amendments (Summer 2016) • Penetanguishene Bus Identification (Fall 2016) • Main and Thompson Road intersec tion (Summer 2016) • Septage and Hauled Waste EA update (Fall 2016)

THAT Council hereby accepts the recommendation of the Penetanguishene Heritage Committee that 18 Robert Street East be considered for designation u nder Section 29 of the Ontario Heritage Act; AND THAT staff be directed to finalize the draft designation by-law and commence the “Notification of Intent to Designate” process as provided under the Ontario Heritage Act.

THAT the request from Huronia Historical Parks for $5,000 to h elp with marketing of the 2016 Pumkinferno Event be approved.

THAT the 2017 summer event budget be increased from $25,000 to a minimum of $50,000 to host a special event to celebrate Canada’s 150th anniversary in 2017; AND THAT staff be directed to apply for and accept grants that are available (i.e. Ontario150 Community Celebration Program) to assist the Town in enhancing the size and quality of our 150th Canadian Celebration event.

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Tourism advertising (print & on-line) for future co nsideration (TBD) • Investigate advertising company opportunities (TBD) • Recreation Asset Management Plan (parks and facilities) (TBD) • Arena benches options for comfort (TBD) • Cycling Strategy (TBD) • Curling Club Operations Review/ Agreement (Fall 2016)

THAT the Town of Penetanguishene enter into a Pre-servicing Agreement with the Bellisle ( Penetang ) Developments Limited respecting Phase 2 of the Bellisle Heights Subdivision (File No. PEN SUB 2004-01) upon final approval of the engineering design by the D irector of Public Works; AND THAT a By-law be passed to authorize the Mayor and Clerk to sign the Bellisle Heights Phase 2 Pre-servicing Agreement for execution.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Promotion of development and growth (annually) • Thompson Road West extension Summer 2017 • Development Charges - targeted incentives and opportunities Summer 2017 • Legal opinion on Draft Plan Approved subdivision Fall 2016 • Land Inventory Analysis Fall 2016 • Agrobusiness in the Industrial Zone (Fall 2016) • Secondary Suite Report Summer 201 7

THAT the Request for a Reduction of a Large Water Consumption Charge be approved in the amount of $720.58.

THAT the Town’s Asset Management & Debt Management Financial Strategies Report be received for information and discussion.

THAT the Amended Budget Procedure Policy and the 2017 Budget Timeline be approv ed. Refer back to staff iv) Access to Town-owned Communication Towers & Facilities Policy Report Councillor M. Lauder requested that a term within the agreement be amended to state that there be Council approval as well as clarification regarding the fee structure. The Treasurer provided comments regarding the agreement and fees. The Committee discu ssed the fee structure and related costs charged from other municipalities. Councillor D. Rawson requested a recorded vote: Councillor D. Rawson: No Councillor D. Leroux: Yes Councillor M. Lauder: Yes Councillor B. Saunders: Yes Councillor M. Mayotte : Yes Councillor D. LaRose: No Councillor D. Levy: Yes Deputy Mayor A. Dubeau: Yes Mayor G. Marshall: Yes

THAT the Access to Town-owned Communication Towers and Facilities Policy be approved as presented.

THAT the Records Retention By-law 2015-54, be amended to reflect the updated legislative requirements; AND THAT staff be directed to bring forward the necessary By-law amendment for Council approval.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Resident reporting system (Clerk/CAO - Fall 2016) • Community Engagement initiatives (Clerk/CAO) • Land sale policy review (Clerk/CAO - Fall 2016) • Minutes distribution timetable (Clerk - Fall 2016) • Taxi Licence Review (Winter 2017) • Sign By-law Review (Winter 2017) • Smoking Policy on Parks and Town Property (Winter 2017) • Election 2018 timelines (Spri ng 2017) • Audit RFP (Finance - September 2016) • 2017 Budget for Special Events (Finance - Fall 2016) • Composite Fee Schedule Comparison (Winter 2017) • Insurance Joint RFP Review (Finance - Fall 2017) • Banking Services RFP (Finance – Fall 2017)