Committee of the Whole

THAT Council approve the Committee of the Whole agenda for September 28, 2016, as presented.

THAT this report be receive d for information and discussion. AND THAT Council directs staff to proceed with Option 2 as outlined in the report with the provision of finalizing costs associated and how they will be attributed to the owner of the Village Square Mall and the Town.

THAT the proposed 5 Year Preventative Road Maintenance Plan be approved in principle; AND THAT the proposed Preventative Road Maintenance budget be brought forward for consideration during the 2017 budget process.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Thompsons Road Extension Options (Fall 2016) • Key Performances Measurements for Road Operations (Fall 2016) • Best practices for redevelopment of Main street (Fall 2016) • SSEA Park maintenance plan (Winter 2017) • Penetanguishene Bus Identification (Fall 2016) • Septage and Hauled Waste EA update (Fall 2016) • Champlain Road Weight Limits

THAT Council approve the Penetanguishene Jr C Kings Hockey Club’s request to operate a Booster Club in the Penetanguishene Memorial Community Centre lounge and the associated rental fees be waived; AND THAT the Booster Club can operate until 12:00am during their homes games; AND FINALLY THAT this arrangement can be terminated by either party, with written notice.

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Tourism advertising (print & on-line) for future consideration (TBD) • Investigate advertising company opportunities (TBD) • Recreation Asset Management Plan (parks and facilities) (TBD) • Arena benches options for comfort (TBD) • Cycling Strategy (TBD) • Curling Club Operations Review/ Agreement (Fall 2016) • County Lease Agreement - Old Firehall - Emergency Services • Outdoor skating rink

THAT Collins Barrow be appointed as the Town’s Corporate Auditors, to complete the 2016-2020 Audits. AND THAT the Town reserves the right to change firms should fees or performance not meet expectations.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Resident reporting system (Clerk/CAO - Fall 2016) • Community Engagement initiatives (Clerk/CAO) • Land sale policy review (Clerk/CAO - Fall 2016) • Minutes distribution timetable (Clerk - Fall 2016) • Taxi Licence Review (Clerk - Winter 2017) • Sign By-law Review (Clerk - Winter 2017) • Smoking Policy on Parks and Town Property (Clerk - Winter 2017) • Election 2018 timelines (Clerk - Spring 2017) • 2017 Budget for Special Events (Finance - Fall 2016) • Composite Fee Schedule Comparison (Finance - Winter 2016/17) • Insurance Joint RFP Review (Finance - Fall 2017) • Banking Services RFP (Finance – Fall 2017) • Fire Service Review - Town of Midland Partnership (Spring 2017)