Coordinated Section Committee

THAT, the Recreation & Community Services Section recommends to Council that the proposed masonry work to the Angels and Townhall be awarded to County Wide Enterprises in the amount of $51,100 + HST; AND THAT the masonry work to the Cenotaph be considered as a future partnership project with the Royal Canadian Legion when funds become available.

THAT the Recreation & Cultural Services Section direct Staff to conduct a survey of tennis court users on the necessity for the replacement of the lights at both Memorial and McGuire tennis courts and/or resurfacing; AND THAT the results of the survey be forwarded to RCS with a recommendation on the improvements to the courts for the 2014 capital budget discussions.

THAT the Recreation & Cultural Services Section recommends to Council the installation of park amenities as quoted by Playpower including an accessible ship play structure, spring toy, shade structure and saucer swing at Huronia Park; AND THAT the Recreation & Cultural Services Section recommends to the Finance & Corporate Services Section and to Council that the proposed park amenities and plantings be funded utilizing $32,779.14 (90%) from the development charge reserve fund and the remaining $3,642.13 (10%) from the Parkland reserve fund.

THAT the Recreation & Cultural Services Section recommends to Council the purchase of a Small Unit – 4 feet high X 10 feet long, inflatable billboard for the promotion of community events throughout the year; AND THAT the Recreation & Cultural Services Section recommends to the Finance & Corporate Services Section and to Council that the purchase of the billboard in the amount of $2,200 + HST plus $350 + HST for a custom “Welcome Boaters” sign be funded from the $5,000 provided by TD Canada Trust in relation to their financial services agreement.

THAT the Recreation & Cultural Services Section recommends to the Finance & Corporate Services Section and Council that the Tall Ship event on August 23, 24 and 25, 2013 be exempt from the following By-law provisions: Firearms By-law 2011-88 “3.1 No person shall discharge or permit the discharge of a firearm within the Town of Penetanguishene except in accordance with the provisions of this By-law. 3.2 No person shall discharge a firearm, upon any property within the Town without authorization of the owner or occupier of such lands.” Parks and Facilities By-law 2011-60 “7.2 Campfires and Barbecues No person shall, in a Town Park or at a Town Facility: a) Light, build or stoke a campfire unless authorized by permit; 7.3 Camping and Lodging - No person shall, in a Town Park or at a Town Facility: a) Camp. b) Notwithstanding Section 7.3 (a), the Recreation & Cultural Services Section may consider and grant such privilege in conjunction with a unique special event when and where such camping is requested. Council authorization to permit such camping activities shall be included under separate agreement with the Town. 7.8 Offensive Weapons No person shall, in a Town Park or Town Facility, be in possession of or use any guns or other firearms, air-guns, spring-guns, cross-bows, long-bows or any other offensive weapon of any kind unless authorized by permit. 7.12 Tents and Structures Unless authorized by permit, no person shall install any te

THAT the Recreation & Cultural Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agendas - Ice Rates - Facility Use Fees for Neighbouring Municipalities (non-resident fee and/or grants) - Youth Engagement Staff - Possible Land Acquisition for Rotary Park - Temporary Stage Options at Rotary Park - Expansion of Seniors Activities with County - Park Naming By-law Amendment (McCuaig) - Explore Joint Seniors Committee with Town of Midland - Explore Joint Trails Committee with Town of Midland - Dog & Bocce Sunshelter (Follow-up to RCS & FCS when complete) - Tourism Advertising (print and on-line) for future consideration (2014) - JT Payette Park Usage (Soccer fields) - McGuire Park Update - Winterama planning (new ideas for 2014) - Outdoor ice surface including tennis court options

THAT the Planning and Development Services Section approve Application No. Z.A.2/2013 for an Amendment to Zoning By-law 2000-02, as amended, respecting lands at 66 Broad Street to rezone the lands from the

THAT the Planning & Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Update on Bellisle Heights Block 80 (as available) - Business Incubation - Review of Parking Regulations in the Zoning By-law (housekeeping amendment) - Tree By-law/Policy Review (September) - TRC Review Policy (Community and Town Projects (September) Staff - Urban Design Guidelines - Zoning By-law Amendment Review - Legacy Development (DIC)

THAT the Transportation and Environmental Services Section recommend to Council the adoption of the Asset Management Policy as presented.

THAT the Transportation and Environmental Services Section recommends to Council the acceptance of the tender from K.J. Beamish for the ‘Supply and Placement of Hot, Hot Laid Asphaltic Concrete Paving at Various Locations’ for $79,925.00 (excluding HST).

THAT Staff be directed to include the extension of Dufferin Street into the 2014 capital plan for further budget consideration.

THAT the Transportation and Environmental Services Section recommend to Council to support, in principle a project to install Bike Lanes alongside Fuller Avenue. AND THAT staff be directed to contact the interested stakeholders to see if any additional sources of funding for this pilot project can be secured. AND THAT this pilot project be brought forward in October for consideration during the 2014 Capital Budget review.

THAT the Transportation and Environmental Services Section recommend to council to accept the proposal submitted by WAMCO Municipal Products for the supply of a hosted Sensus AMI Flex Net system for a total upset limit price of $265,760.00, excluding HST. AND THAT the Transportation and Environmental Services Section further recommends to Council to enter into a 5 year annual maintenance and hosting contract with Sensus at a cost of $15,800.00, excluding HST.

THAT the Transportation & Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Peel Street Reconstruction (to be submitted to AAC) - Urban Road Design Standards Staff - "Green" Streetlight Options & Partnerships - Energy Management Plan - Snow Storage on Main Street - Payette Storage Upgrade - Bike lane on Fuller

THAT in accordance with the Town of Penetanguishene Procedural By-law 2011-100, as amended Coordinated Section Committee move into an in-camera session to discuss: - the security of the property of the municipality or local board. - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. - advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

THAT the Coordinated Section Committee rise from in-camera session without a report.

THAT the Recreation & Cultural Services Section recommends to the Finance & Corporate Services Section and Council that the Tall Ship event on August 23, 24 and 25, 2013 be exempt from the following By-law provisions: Firearms By-law 2011-88 “3.1 No person shall discharge or permit the discharge of a firearm within the Town of Penetanguishene except in accordance with the provisions of this By-law. 3.2 No person shall discharge a firearm, upon any property within the Town without authorization of the owner or occupier of such lands.” Parks and Facilities By-law 2011-60 “7.2 Campfires and Barbecues No person shall, in a Town Park or at a Town Facility: a) Light, build or stoke a campfire unless authorized by permit; 7.3 Camping and Lodging - No person shall, in a Town Park or at a Town Facility: a) Camp. b) Notwithstanding Section 7.3 (a), the Recreation & Cultural Services Section may consider and grant such privilege in conjunction with a unique special event when and where such camping is requested. Council authorization to permit such camping activities shall be included under separate agreement with the Town. 7.8 Offensive Weapons No person shall, in a Town Park or Town Facility, be in possession of or use any guns or other firearms, air-guns, spring-guns, cross-bows, long-bows or any other offensive weapon of any kind unless authorized by permit. 7.12 Tents and Structures Unless authorized by permit, no person shall install any temp

THAT the Finance & Corporate Services Section approves the repayment arrangements as proposed by the property owners.

THAT the Finance and Corporate Services Section recommends that Council approve a 5 year Tax Extension Agreement with the registered property owner for the tax roll account #4372-010-008-12026; AND THAT should the property owner not comply with the terms of the agreement the Town will proceed with the tax sale process.

THAT Finance and Corporate Services Section recommend that Council not pursue a capital donation to Huronia Communities Foundation or

THAT Finance & Corporate Services Section recommends that Council award the contract for general insurance and risk management program to BFL Canada Risk and Insurance Services, Inc. for the year September 14, 2013 to September 14, 2018 at annual premium for 2013-4 of $196,009, plus provincial sales tax. AND THAT the Town Clerk be directed to bring forward the necessary by-law to Council.

THAT as per the recommendation of the Transportation and Environmental Services Section, the Finance & Corporate Services Section recommends to Council to transfer the surplus By-law Enforcement vehicle to the Water Division in the amount of $3,000.00; AND THAT the funds required for this purchase and immediate repairs to the vehicle be taken from the remaining capital budget for the Demolition of the Fox Street Reservoir.

THAT as per the recommendation of the the Recreation & Cultural Services Section, the Finance & Corporate Services Section recommends to Council that the proposed park amenities and plantings be funded utilizing $32,779.14 (90%) from the development charge reserve fund and the remaining $3,642.13 (10%) from the Parkland reserve fund.

THAT as per the recommendation of the Recreation & Cultural Services Section, the Finance & Corporate Services Section recommends to Council that the purchase of the billboard in the amount of $2,200 + HST plus $350 + HST for a custom “Welcome Boaters” sign be funded from the $5,000 provided by TD Canada Trust in relation to their financial services agreement.

THAT the Finance & Corporate Services Section recommend to Council the allocation of funds from the Community Development fund for the following projects: • Community Courtyard $3,500 • Gateway Garden $5,000

THAT the Finance & Corporate Services Section recommends to Council the appointment of a Council member to the ARC as the Community Representative. AND THAT the Finance & Corporate Services Section directs staff to provide the Simcoe County District School Board with the selected representative’s name and contact information. AND FINALLY THAT the Finance & Corporate Services Section directs staff to provide a follow-up report regarding the ARC process and status.

THAT the Finance & Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Draft Licensing By-law - Draft Sign By-law with Comments (September) Staff - Memorandum of Understanding County of Simcoe, Generator Use (revisions pending from County) - Alternate member for T&E (procedural By-law update) - ARC Updates as available - Letter to G. Dunlop

THAT in accordance with the Town of Penetanguishene Procedural By-law 2011-100, as amended Coordinated Section Committee move into an in-camera session to discuss: - a proposed or pending acquisition or disposition of land by the municipality or local board. - labour relations or employee negotiations. - advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

THAT the Coordinated Section Committee rise from in-camera session with a report.

THAT the Finance and Corporate Services Section recommends to Council the acceptance of the offer to purchase the Town owned property on McGuire Road at a cost of $16,650 from Habitat for Humanity.