Coordinated Section Committee

THAT the Recreation and Community Services Section approve the 2014 goals and objectives for the Penetanguishene Public Library. There was a discussion regarding library partnerships, agreements and revenues.

THAT the Recreation & Community Services Section recommend the following revisions to the Finance & Corporate Services Section in relation to the 2014-2018 Recreation and Community Services Capital Plan: Project 783 (Bocce Fence) - Reduced to $8,000 (from $10,000)

THAT the Recreation & Community Development Services Section recommend the following revisions to the Finance & Corporate Services Section in relation to the 2014 Recreation and Community Development Operating Budget: • Review 1020 (Museum) for Part-time Wages to includes additional summer students. • Add the administrative support person to the Recreation Administration Operating Budget. • Review wages in Parks and Arena to reallocate (1010) • Review Recreation subsidies • Review arena advertising revenue • Restructure GL accounts for events

THAT the Recreation and Community Services Section recommend to Council the acceptance of the final report from Stefan Bolliger Associates Inc. for the re-development of Rotary Park; AND THAT preliminary site work including test holes and surveying be completed in 2013 to be funded from the Parkland reserve fund and Community Development Fund to an upset limit of $25,000; AND FURTHER THAT a project team be established to oversee the re-development that shall include: -Mayor and/or Chair of Recreation & Community Services -CAO -Director of Recreation & Community Services -Facilities Manager -Champlain Committee Chair (Dave Dupuis) -Rotary Club Member AND FINALLY THAT the project team be directed to review the concept plans in detail and prepare a Request for Proposal for the design/build phase of the redevelopment.

THAT the Recreation & Cultural Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agendas - Youth Engagement Staff - Possible Land Acquisition for Rotary Park - Expansion of Seniors Activities with County - Explore Joint Seniors Committee with Town of Midland - Dog Sun Shelter (Follow-up to RCS & FCS when complete) - Tourism Advertising (print and on-line) for future consideration (2014) - McGuire Park Update - Winterama planning (new ideas for 2014) - Outdoor ice surface including tennis court options - Investigate new 2014 water-based events - Dockage Rates for Ships Company

THAT the Planning & Development Services Section recommend to the Finance & Corporate Services Section in relation to the 2014-2018 Planning and Development Capital Plan that no changes be made.

THAT the Planning & Development Services Section recommend the following revisions to the Finance & Corporate Services Section in relation to the 2014 Planning and Development Operating Budget: • For Planning - Review GL 2261 Planning Consultant Services . • For Community Development - Title of Chamber of Commerce should re - titled to Economic Development

THAT staff be directed to prepare the necessary bylaw authorizing the inclusion of Town-owned lands on a draft plan of subdivision (Queen’s Court); AND THAT the bylaw be presented to Council for passing at the October 23, 2013 Council Meeting.

THAT the Planning & Development Services Section direct the Town Planning Consultant to investigate updated parking requirements applicable to development and redevelopment within the Town’s downtown area; AND THAT the costs associated with the review be allocated to the 2013 capital budget for the Shovel Ready Zoning By-law amendments; AND THAT the Town Planning Consultant report back with the result of the investigation and a recommendation on approach and timing for this project.

THAT as per the recommendation of the Downtown Improvement Committee, the Planning & Development Services Section endorse that no additional 30 minute parking areas be implemented in the Downtown core; AND THAT existing and additional parking requirements and regulations be revisited as part of the Town's Zoning By-law amendments, Urban Design Guideline development and Main Street redevelopment projects.

THAT as per the recommendation of the Downtown Improvement Committee, the Planning & Development Services Section recommends to Council, that the Town of Penetanguishene participate in Communities in Bloom (Friends Category) in 2014 at a cost of $225 + HST; AND THAT the cost of participation be funded from the Community Development 2014 operating budget.

THAT as per the recommendation of the Downtown Improvement Committee, the Planning & Development Services Section approve the creation of the Rejuvenate, Refresh Downtown Penetanguishene Program for 2014.

THAT the Downtown Improvement Committee recommends to the Planning & Development Services Section and Council that winter season lighting be purchased for the downtown in the amount of $5,000 to be funded from the Main Street Enhancement Fund.

THAT the Planning & Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Update on Bellisle Heights Block 80 (as available) - Business Incubation - Review of Parking Regulations in the Zoning By-law (housekeeping amendment) - Tree By-law/Policy Review - TRC Review Policy (Community and Town Projects Staff - Urban Design Guidelines - Zoning By-law Amendment Review - Building Fee Review (photocopies)

THAT the Transportation and Environmental Services Section approve the 2014 Budget Goals and Objectives for the Public Work Department.

THAT the Transportation and Environmental Services Section recommends to council the approval of the following resurfacing plan for the Champlain Road Resurfacing project: Phase 1: Robbs Road to Robert Street West $430,000 Phase 2: Town Limits to Military Road $600,000 Phase 3: Military Road to Beechcroft Road $350,000 Phase 4: Beechcroft Road to Robbs Road $450,000 AND THAT Phase 1 of the Champlain Road Resurfacing Project be approved within Public Works Department 2014 Capital Plan.

THAT the Transportation & Environmental Services Section recommend the following revisions to the Finance & Corporate Services Section in relation to the 2014-2018 Public Works Capital Plan: 2014 Project 78 - Phase 1 updated to $430 ,00 Project 617 - Design Phase for Payette Reservoir to be reviewed Project 766 - Update subsidy (gas tax) to $117,729 - with grand total being $430,000 Project 760 - New One Ton Service Truck - Roads Division - to be

THAT the Transportation & Environmental Services Section recommend s the following revisions to the Finance & Corporate Services Section in relation to the 2014 Public Works Operating Budget as noted: Admin - 1010 and 1110 - Benefits and Wages - To be reviewed and confirmed 1020 - Part-time Wages - To be reviewed and confirmed Under Sign Patrolling- 1010 - Sign Patrolling Wages to be changed to Overhead Leaf Pick-up and Spring Clean-up - To be reviewed. Billing Revenue Wastewater - To be reviewed.

THAT the Transportation and Environmental Services Section recommend to Council the proclamation of the week of October 21st - 27th, 2013 as Waste Reduction Week.

THAT the Transportation and Environmental Services Section recommend to council to proceed with leaf collection operations as currently outlined within the Roads Division operating budget (Town land only).

THAT the Transportation and Environmental Services Section recommends to council the approval of the proposed Preventative Road Maintenance Projects for the 2014 construction season; AND THAT the additional $70,000 required to fund the program be included within the Roads Division Operating budget.

THAT Transportation & Environmental Services Section recommends to Council that the proposed Region of Huronia Environmental Services (2013) Limited (ROHES) 35 month biosolids transportation contract extension be accepted. AND ALSO that the biosolids haulage fees from the Fox Street to Main Street Sewage treatment plant also be included in the biosolids transportation contract. AND THAT the proposed Region of Huronia Environmental Services (2013) Limited 11 month biosolids storage contract extension be accepted. AND THAT the anticipated cost increase be included within the proposed 2014 Sewage Treatment budget.

THAT the Transportation & Environmental Services Section recommend to Council to accept the Proposal submitted by C. C. Tatham and Associates Ltd. to perform the Engineering Design, Contract Administration and Inspection Services for Payette Reservoir Project for a total upset li mit price of $ 333,090.00 , including HST.

THAT the Transportation & Environmental Services and the Finance & Corporate Services Sections recommend to Council that the update of the Water and Wastewater Financial Plan be adopted.

THAT the Transportation & Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Peel Street Reconstruction - Urban Road Design Standards Staff - "Green" Streetlight Options & Partnerships - Energy Management Plan - Bike lane on Fuller - Truck Route Review

THAT the Finance and Corporate Services Section approve the 2014 goals and objectives for the Fire Department.

THAT the Finance and Corporate Services Section recommend to Council the adoption of the revised policy for Municipal Law Enforcement Officer as presented.

THAT as per the Transportation & Environmental Services, the Finance & Corporate Services Sections recommends to Council that the update of the Water and Wastewater Financial Plan be adopted.

THAT the Finance & Corporate Services Section recommend that in the event the Fir e Vehicle C1 become surplus it be retained for Town staff and council use in lieu of staff and council using their own vehicles and claiming mileage And THAT usage be monitored to determine whether it is sufficient to justify a replacement vehicle in the same role.

THAT the Finance and Corporate Services Section recommends that Council approve a 5 year Tax Extension Agreement with the registered property owner for the tax roll account #4372-010-008-18711; AND THAT should the property owner not comply with the terms of the agreement the Town will proceed with the tax sale process.

THAT the Finance & Corporate Services Section recommend to Council that the Town submit an expression of interest under the Small Rural and Northern Municipal Infrastructure Fund – Capital Program, declaring by resolution that: • the information in EOI is factually accurate; and • the municipality or LSB has a comprehensive asset management plan that includes all of the information and analysis described in Building Together: Guide for Municipal Asset Management Plans in place or will have one in place by December 31, 2013. • the comprehensive asset management plan will be publicly available, including online if the municipality/LSB has a website, by May 30, 2014. • the project put forward in this application will be completed by December 31, 2015.

THAT the Finance & Corporate Services Section recommend the following revisions in relation to the 2014-2018 Capital Plan: 2014 • Project 4 - Computer Hardware/Software increased to $40,000 from $35,000 • Project 89 - Replacement of Command Vehicle - Defer to 2017

THAT the Finance & Corporate Services Section recommend the following revisions in relation to the 2014 Finance and Corporate Services Operating Budget: • Line 7105 - Admin Lottery Licence Revenue should be reallocated to Recreation • Line 7300 - Admin Cost Recovery - for review • Line 1010 and 1112 Wages - need review for to account for changes made at HRC • Line 7530 SSEA for review • Line 1010 Fire Wages - need to include decision of HRC for admin position • Line 7131- Vehicle maintenance down to $30,000 from $35,000

THAT the Finance & Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Draft Licensing By-law - Draft Sign By-law with Comments - Legal Summary - Ojibwa Landing - Future Use/Sale Staff - Memorandum of Understanding County of Simcoe, Generator Use (revisions pending from County) - Alternate member for T&E (procedural By-law update) - ARC Updates as available - Land Acquisition for Arena Expansion

THAT in accordance with the Town of Penetanguishene Procedural By-law 2011-100, as amended Coordinated Section Committee move into an in-camera session to discuss: - a proposed or pending acquisition or disposition of land by the municipality or local board.

THAT the Coordinated Section Committee rise from in-camera session with a report.