Coordinated Section Committee

THAT Recreation and Cultural Services Section recommends to Council that the Town support partnering with the community to offer an Outdoor Rink on St. Ann’s Church property for one season as a trial with a follow-up report in the Spring 2014 for further recommendations on a permanent outdoor rink location; AND THAT a agreement be drafted addressing the Parks Department maintain the grass around the outdoor rink for the summer of 2014 in lieu of the church’s allocation to use the property in the winter; AND THAT the Parks Department cover costs related to utilities including hydro and water during the winter season to build and maintain the rink surface; AND THAT the materials required to construct the rink including plastic bottom lay and boards be acquired and installed in partnership with local business as a sponsorship program at no cost to the residents.

THAT the Recreation & Cultural Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agendas Staff - Possible Land Acquisition for Rotary Park - Expansion of Seniors Activities with County - Explore Joint Seniors Committee with Town of Midland - Dog Sun Shelter (Follow-up to RCS & FCS when complete) - Tourism Advertising (print and on-line) for future consideration (2014) - McGuire Park Update - Youth Engagement - Investigate new 2014 water-based events - Investigate advertising company opportunities - Permanent outdoor rink options

THAT the Planning & Development Services Section direct the Town Planning Consultant to proceed with scheduling a public meeting for the Zoning Bylaw Amendment Application pertaining to 120 Robert Street East.

THAT the Planning and Development Services Section recommends to Council to accept the proposal submitted by Golder Associates Ltd. to perform the Phase 2 Environmental Site Assessment for the Ojibway Landing site for a total project cost of $ 95,440.00 excluding HST.

THAT as per the recommendation of the Downtown Improvement Committee, the Planning & Development Services Section endorse that a Communities in Bloom Sub-Committee be established with membership to include, but not limited to: - Chair of the Downtown Improvement Committee- CAO/Town Clerk or designate- Director of Recreation & Community Services- Decorating Working Group- Horticultural Society- Representative from Home Hardware ( CiB Corporate Sponsor)- Downtown Improvement Committee Members (as required)

THAT as per the recommendation of the Downtown Improvement Committee, the Planning & Development Services Section designate the colours red with green spikes and trailing green for the 2014 hanging baskets, gardens and street planters; AND THAT Staff be directed to distribute the 2014 request for tenders as discussed and amended.

THAT the Planning & Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Business Incubation - Review of Parking Regulations in the Zoning By-law (housekeeping amendment) - Tree By-law / Policy Review - TRC Review Policy (Community and Town Projects) Staff - Urban Design Guidelines - Zoning By-law Amendment Review

THAT the Transportation & Environmental Services Section recommends to the Finance & Corporate Services Section the approval of the attached Asset Management Plan and refer to Council for adoption in principle AND THAT the report be forwarded to the Ministry of Infrastructure and the Ministry of Municipal Affairs.

THAT the Transportation and Environmental Services Section recommend to council to accept the sole source quotation of $15,000.00 per year (excluding HST) provided by Penetang Sand & Gravel for the provision of snow storage for the 2013/2014 and 2014/2015 winter seasons. AND THAT the Town enter into an agreement with Penetang Sand & Gravel for the use of the snow storage site.

THAT the Transportation and Environmental Services Section recommends to council to accept the proposed contract extension with Sifto Canada to supply highway salt for the 2013/2014 winter season for a unit price of $62.03 (excluding HST).

THAT the Transportation and Environmental Services Section recommends to the Finance & Corporate Services Section and Council, that the land acquisition phase (Option 2- Main St.) for the Thompsons Road West project be completed; AND THAT the construction phase of the project be

THAT the Transportation and Environmental Services Section recommends to the Finance & Corporate Services Section and Council that the costs associated with the development of a business case and technical memorandum be funded through the wastewater rate life cycle transfer to reserve.

THAT the Transportation & Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Peel Street Reconstruction - Urban Road Design Standards Staff - "Green" Streetlight Options & Partnerships - Energy Management Plan - Main Street Redesign Option - Thompson Road extension options

THAT in accordance with the Town of Penetanguishene Procedural By-law 2011-100, as amended Coordinated Section Committee move into an in-camera session to discuss: - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. - advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

THAT the Coordinated Section Committee rise from in-camera session with a report.

THAT the Transportation and Environmental Services Section recommends to the Finance & Corporate Services Section and Council that the costs associated with the sanitary sewer rehabilitation on Centennial Drive, Hill Top Drive and Laurier Road be funded through the wastewater rate life cycle reserve in the interim until the costs associated with the project can be recovered as recommended by the Town Solicitor.

THAT Finance and Corporate Services Section recommends to Council that the agreement with the City of Barrie for Fire & Emergency Services Fire Dispatch services be approved; AND THAT the Administrator/Clerk be directed to bring forward the necessary by-law and repeal By-law 2009-06

THAT Finance and Corporate Services Section recommends to Council the re-allocation of $3009.19 (HST included) from the Fire Department’s Capital Budget projects surplus for equipment for the Firefighters; AND THAT the Fire Chief be authorized to proceed with the payment of the account prior to formal authorization by Council.

THAT Finance & Corporate Services Section recommends to Council to increase the water and waste water rates for 2014 as per the recommended rates submitted on the proposal by Watson and Associates Economists Ltd. AND THAT the water & wastewater rate changes be implemented for the first monthly/quarterly billing of 2014.

THAT the Finance and Corporate Services Section recommend to Council that the internal loan from the Hydro Electric Commission Proceeds reserve fund for the Thompson / Fuller project be renewed at 3.15%, annually in December, for the remaining 8 year term. THAT the Finance and Corporate Services Section recommend to Council that the internal loan from the Hydro Electric Commission Proceeds reserve fund for the Town Hall project be renewed at 2.14%, annually in December, for next 5 year term.

THAT as per the recommendation of the Transportation & Environmental Services Section, the Finance & Corporate Services Section recommend to Council the approve the attached Asset Management Plan in principle; AND THAT the report be forwarded to the Ministry of Infrastructure and the Ministry of Municipal Affairs.

THAT as per the recommendation of the Transportation and Environmental Services Section, the Finance & Corporate Services Section recommends to Council that the costs associated with the development of a business case and technical memorandum be funded through the wastewater rate life cycle transfer to reserve.

THAT the Finance & Corporate Services Section recommends to Council, the adoption of the 2014 capital budget and 2014-2018 capital plan for the Town of Penetanguishene as presented.

THAT the Finance & Corporate Services Section recommends to Council, the adoption of the 2014 operating budget for the Town of Penetanguishene as amended to include the anticipated OPP credit in the amount of $14,598.00

THAT Finance and Corporate Services Section recommends the execution of an agreement with DataFix for the provisions of providing Municipal VoterView Services including List Management, Voter Strike-off and Voter Notification Letter Packages for the 2014 Municipal Election; AND THAT the Deputy Clerk be authorized to enter into said agreement.

THAT the Finance & Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Draft Licensing By-law - Ojibwa Landing Future Use/Sale - Procedural By-law update Staff - Memorandum of Understanding County of Simcoe, Generator Use (revisions pending from County) - ARC Updates as available - Land Acquisition for Arena Expansion - Election Sign By-law

THAT in accordance with the Town of Penetanguishene Procedural By-law 2011-100, as amended Coordinated Section Committee move into an in-camera session to discuss: - a proposed or pending acquisition or disposition of land by the municipality or local board.

THAT the Transportation and Environmental Services Section and the Finance & Corporate Services Section recommends to Council that the costs associated with the sanitary sewer rehabilitation on Centennial Drive, Hill Top Drive and Laurier Road be funded through the wastewater rate life cycle reserve in the interim until the costs associated with the project can be recovered as recommended by the Town Solicitor.

THAT the Finance & Corporate Services Section recommends to Council that the offer to purchase 20 Laurier Road from Tools in Motion be accepted based on the following conditions: 1. Zoning to be amended as required by the Purchaser to a suitable “M” zone; 2. That a building no less than 7,500 square feet be constructed within 24 months; AND THAT all other Town policies including, but not limited to site plan and building approvals be met; AND FINALLY THAT Staff be directed to complete the necessary legal works required in relation to the transfer.