Coordinated Section Committee

THAT the Recreation & Cultural Services Section recommends to Council the addition of the Penetanguishene Centennial Museum & Archives Committee structure and governance to the Town's procedural By-law as amended; AND THAT the current Board shall be renamed the “Penetanguishene Centennial Museum & Archives Advisory Committee”; AND FURTHER THAT, effective December 1, 2014, the composition of the Advisory Committee shall consist of 7 members of the public, 1 member of the Friends of the Museum and 1 member of Council.

THAT the Recreation & Community Services Section recommends to the Finance & Corporate Services Section and Council, that the Town enter into a rental agreement to utilize the Curling Club Facility to host the Penetanguishene Voyageurs Summer Day Camp; AND THAT payment for said usage be in the amount of $835/month for the months of July and August; AND FINALLY THAT the revenue generated from the day camp registrations be allocated to cover the cost of the rental fee.

THAT the Recreation and Cultural Services Section recommend to Council that the Recreation and Community Services staff be directed to partner with the Rendezvous Champlain Community Volunteer Committee to support and assist with the delivery and coordination of the 2015 Commemorative Festival in Penetanguishene; AND THAT all grant opportunities available to assist in the delivery of the Rendezvous Champlain 2015 Penetanguishene event be explored by staff to support the cost of facilitating the Festival.

THAT the Recreation & Community Services Section recommends to Council that the Town supports, in principle, the attached Huronia Area Tourism Action Plan; AND THAT the Huronia Area Tourism Steering Committee be delegated the responsibility to implement the Action Plan as outlined within this plan until such time that the Huronia Economic Development Corporation HEDC is established to undertake the tourism portfolio; AND FURTHER THAT the Committee be required to provide update reports to the Huronia Economic Alliance HEA until the HEDC is established on the process of the Action Plan.

THAT the Recreation & Cultural Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Permanent outdoor rink options - Cycling community partnership staff follow-up Staff - Possible Land Acquisition for Rotary Park - Expansion of Seniors Activities with County - Explore Joint Seniors Committee with Town of Midland - Dog Sun Shelter (Follow-up to RCS & FCS when complete) - Tourism Advertising (print and on-line) for future consideration - McGuire Park Update - Investigate advertising company opportunities

THAT the Planning & Development Services Section direct Staff to undertake a review of the application ; AND THAT at such time as all required information has been received by the Town, Town staff circulate the application for comments to Town departments and external agencies/stakeholders; AND FURTHER THAT provided all required information has been received by the Town, Notice of Complete Application and Public Meeting under the Planning Act be provided in accordance with the regulations pursuant to the Planning Act, to gather public input on the subject application.

THAT the Downtown Improvement Committee recommends to the Planning and Development Services Section to award the 2014 Hanging Baskets for the Main Street to Native Woods Nurseries in the amount of $5,500.00 plus HST as per their submitted bid.

THAT the Downtown Improvement Committee recommend to the Planning and Development Services Section, the adoption of the Small Business Assistance Package for the Town of Penetanguishene.

THAT the Planning & Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Review of Parking Regulations in the Zoning Bylaw (housekeeping amendment) - TRC Review Policy (Community and Town Projects) Staff - Business Incubation - Zoning By-law Amendment Review - New Business Recognition Policy - Accountability to improve facade improvements

THAT the Transportation and Environmental Services Section receive the 2013 Severn Sound Environmental Association Risk Management Services Report for Information. AND THAT Transportation and Environmental Services Section recommend to council that the Town of Penetanguishene enter into Source Water Protection License Agreements with the Lake Simcoe Region Conservation Authority and Severn Sound Environmental Association for the provision of data to fulfill the requirements of the Clean Water Act, 2006.

THAT the Transportation and Environmental Services Section receive the report for information. AND THAT the report be presented to council on March 26th, 2014.

THAT the Transportation and Environmental Services Section recommend to council that the Minimum Maintenance Road Standards be adopted as revised.

THAT the Transportation and Environmental Section recommend to council that the Level of Service Snow Removal Policy be adopted as revised.

THAT the Transportation & Environmental Services Section recommend to Council to accept the Proposal submitted by AECOM to complete the Municipal Class Environmental Assessment for the Management of Septage and Hauled Waste for a total upset limit price of $ 89,056.00, excluding HST.

THAT the Transportation & Environmental Services Section recommend to Council to accept the Proposal submitted by Burnside to complete the Municipal Class Environmental Assessment for the Management of Septage and Hauled Waste for a total upset limit price of $89,853.00, excluding HST.

THAT the Transportation & Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Budgetary Impacts of 2013/2014 winter season (April) - Thompson Road extension options - Urban Road Design Standards Staff - "Green" Streetlight Options & Partnerships - Energy Management Plan - Key Performance Measurements for Road Operations - Prequalifications for Tenders

THAT in accordance with the Town of Penetanguishene Procedural By-law 2011-100, as amended Coordinated Section Committee move into an in-camera session to discuss: - the security of the property of the municipality or local board. - advice that is subject to solicitor-client privilege, including communications necessary for that purpose .

THAT the Coordinated Section Committee rise from in-camera session without a report.

THAT Finance and Corporate Services recommend to Council that the statutory public meeting pertaining to the Development Charges Study be held on April 23, 2014.

THAT the Finance & Corporate Services Section recommends to Council that the By-laws appointing past Municipal Law Enforcement Officers for the Town be repealed, as the Officers are no longer employed by the Town; AND THAT the CAO/Town Clerk be directed to bring forward the necessary By-law for Council approval.

THAT the Finance & Corporate Services Section defer the letter from the Georgian Bay General Hospital Foundation pertaining to financial support in 2014 until such time that the 2013 annual surplus has been determined.

THAT the Finance & Corporate Services Section approve the Request for a Reduction of a Large Water Consumption in the amount equal to the excess sewer surcharge for both billing periods based on the previous usage calculations adjusted for rate and consumption increases.

THAT the Finance and Corporate Services Section recommends that Council approve that the additional funds required as a result of the increase in the minimum wage rate, be funded by the 2014 Contingency fund

THAT the Finance & Corporate Services Section recommends that Council approve the final 2013 Capital Carry Forwards totaling $614,560 from all funding sources. AND THAT staff be directed to amend the 2014 Capital Budget to update the carry forward projects and sources of funding as required.

THAT the Finance and Corporate Services Section recommends that Council approve a 2 year Tax Extension Agreement with the registered property owner for the tax roll account #4372-010-003-10600; AND THAT should the property owner not comply with the terms of the agreement the Town will proceed with the tax sale process.

THAT the Finance and Corporate Services Section recommends that Council approve a 2 year Tax Extension Agreement with the registered property owner for the tax account for roll #4372-010-003-10602; AND THAT should the property owner not comply with the terms of the agreement the Town will proceed with the tax sale process.

THAT the Finance & Corporate Services Section recommends to Council to reaffirm the Town of Penetanguishene's support of the government’s consideration and adoption of measures which limit the impact of joint and several liability on municipalities; AND THAT Staff be directed to send said letter of support to the Premier, Attorney General, Minister of Municipal Affairs and Housing, Simcoe North MPP and AMO.

THAT the Finance & Corporate Services Section recommend to Council that By-law 2012-22 be repealed; AND THAT Town Staff inform Globalive Wireless Management Corp. of the status of the By-law and proposed agreement

THAT the Finance & Corporate Services Section recommend to Council the adoption of the Social Media Policy as presented.

THAT Finance and Corporate Services Section recommend to Council that no question be submitted to the Electors on the 2014 Municipal Election ballot.

THAT Finance and Corporate Services Section recommends to Council that, based on the 2013 survey, the level of compensation be increased to reflect the 55th percentile of the Town’s comparable municipalities; AND THAT benefits and method of indexing Council remuneration remain the same, including the one third tax free allowance as recommended within this report for the upcoming 2014-2018 Council term; AND THAT this report and recommendations be presented at the next Council Meeting; AND FURTHER THAT Staff be directed to prepare the necessary By-laws and policies for Council review and approval; AND FINALLY THAT the next Council remuneration survey be conducted in the year prior to the next election year (2017) with a report to come forward to Council in fall of 2017 outlining the recommendations for the following Council term and prior to the 2018 budget being passed.

THAT the Finance & Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Draft Licensing By-law Staff - Memorandum of Understanding County of Simcoe, Generator Use (revisions pending from County) - ARC Updates as available

THAT in accordance with the Town of Penetanguishene Procedural By-law 2011-100, as amended Coordinated Section Committee move into an in-camera session to discuss (select item(s) from below) - the security of the property of the municipality or local board. - personal matters about an identifiable individual, including municipal or local board employees. - a proposed or pending acquisition or disposition of land by the municipality or local board. - labour relations or employee negotiations. - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. - advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

THAT the Coordinated Section Committee rise from in-camera session with a report.

THAT the Finance & Corporate Services Section recommend to Council to proceed as recommended in response to Human Rights Tribunal Complaint 2014-15434-I.

THAT the Finance and Corporate Services Section receives the report on the Hiring of new Volunteer Firefighters and authorizes the hiring of Adam Moreau and Joseph Berlenbach as a Volunteer Firefighters; And that a copy of this report be provided to Human Resources Committee for information.

THAT the Finance & Corporate Services Section recommends to Council that the offer to purchase 20 Laurier Road from Industrial Filter Manufacturing Limited be accepted as submitted; AND THAT the bidder be notified accordingly to ensure that all other Town policies including, but not limited to site plan and building approvals be met; AND FINALLY THAT Staff be directed to complete the necessary legal works required in relation to the transfer.