Coordinated Section Committee

THAT Recreation & Community Services Section recommends to Council that the tennis court access at McGuire and Memorial Park not require a membership for the 2014 Summer season as a trial; AND THAT the tennis courts remain open during the park operations hours of 8am – 9pm daily and are locked during the evenings by parks staff, with increased patrolling and visual checks of the tennis courts during day time operations. AND THAT Staff report back to Section in the Fall regarding the success of usage and any concerns around access to the facilities.

THAT the Recreation & Community Services Section recommends to the Finance & Corporate Services Section and Council, that staff be directed to repair the spud supports at the T-Dock by welding on steel extensions immediately; AND THAT the expenses for said repairs be covered by Wharf reserve funds.

THAT the Recreation & Cultural Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Permanent outdoor rink options Staff - Possible Land Acquisition for Rotary Park - Expansion of Seniors Activities with County - Explore Joint Seniors Committee with Town of Midland - Dog Sun Shelter (Follow-up to RCS & FCS when complete) - Tourism Advertising (print and on-line) for future consideration - McGuire Park Update - Investigate advertising company opportunities - Follow-up Report on Tennis Court Trial

THAT the Planning & Development Services Section receive the Staff Report prepared to meet the requirements of the Building Code Act and the Ontario Building Code; AND THAT the report be

THAT the Planning & Development Services Section recommends to Council the proposed amendments to the Site Plan Control By-law; AND THAT the Town Clerk be directed to bring forward the necessary By-law for Council approval.

THAT the Planning & Development Services Section recommends to Council, support in principle of investigating provisions to allow Medicinal Marihuana facilities in Penetanguishene as a manufacturing industry; AND THAT Town Staff prepare a detailed report providing recommendations and potential amendments to the Town’s Zoning By-law in relation to Medicinal Marihuana facilities.

THAT the Planning & Development Services Section recommends to Council that the Town adopt the Business Recognition Program Policy as presented.

THAT the Planning & Development Services Section direct Staff to contact the Ministry to remove reference to PKF in the schedules of the agreement prior to proceeding with the RFP for the Hotel Feasibility Study.

THAT the Planning & Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - TRC Review Policy (Community and Town Projects) Staff - Promotion of Development and Growth

THAT the Transportation and Environmental Services Section recommends to the Finance & Corporate Services Section that the Town’s retaining contribution to the Ontario Good Roads Association litigation fund in the amount of $501.00 be : Option B – retained by OGRA in a reserve for future litigation.

THAT the Transportation and Environmental Services Section accept the unit rate quotation submitted by Coffey Geotechnics for the provision of geotechnical engineering services during the 2014 construction season.

THAT the Transportation and Environmental Services Section recommends to council to accept the sole source tender submitted by Eric Pauze Construction Ltd. for the supply of Winter Sand in the amount of $7.05/ tonne or $35,250.00 (5,000 metric tonnes ) excluding taxes be accepted. AND THAT the Finance & Corporate Services Section approve the reallocation of $16,259.50 required to fund this purchase from the following Roads Division operating budget accounts: Ditching Materials 1-4-4211-2010 ($9,000) Streetlights Hydro 1-4-3071-2030 ($4,000) Storm Sewers Contracted Maintenance 1-4-4200-7140 ($3,259.50)

THAT the Transportation and Environmental Services Section recommend to council that the comments provided by Town staff regarding the Simcoe County Transportation Master Plan (Interim Report No.2) be sent to the County for their review and response.

THAT the Transportation & Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Budgetary Impacts of 2013/2014 winter season - Thompson Road extension options Staff - "Green" Streetlight Options & Partnerships - Energy Management Plan - Key Performance Measurements for Road Operations - Prequalification for Tenders - Best practices for Redevelopment of Main Street - Update on Sewer Rehabilitation Project.

THAT the Finance & Corporate Services Section recommends to Council, the adoption of a By-law to establish fees and charges for emergency services; AND THAT Staff be directed to bring forward the necessary By-law for Council adoption.

THAT the Finance & Corporate Services Section recommends that Council authorizes the entering into and execution of a 10 Year Municipal Funding Agreement with the Association of Municipalities of Ontario for the transfer of federal gas tax funds to the Town.

THAT the Finance & Corporate Services Section recommends that Council approve the 2013 Reserves and Reserve Funds Transactions Report as presented.

THAT as per the recommendation of the Planning & Development Services Section the Finance & Corporate Services Section authorize Staff to process the appropriate Reserve Fund transfer; AND FINALLY THAT a copy be circulated to Council for information as per the requirements of the Building Code and Building Code Act.

THAT as per the recommendation of the Transportation and Environmental Services Section, the Finance & Corporate Services Section recommends to council to accept the sole source tender submitted by Eric Pauze Construction Ltd. for the supply of Winter Sand in the amount of $7.05/ tonne or $35,250.00 (5,000 metric tonnes ) excluding taxes be accepted. AND THAT the Finance & Corporate Services Section approves the reallocation of $16,259.50 required to fund this purchase from the following Roads Division operating budget accounts: Ditching Materials 1-4-4211-2010 ($9,000) Streetlights Hydro 1-4-3071-2030 ($4,000) Storm Sewers Contracted Maintenance 1-4-4200-7140 ($3,259.50)

THAT as per the recommendation of the Recreation & Community Services Section, the Finance & Corporate Services Section recommends to Council that the expenses for said repairs to the spud supports at the T-Dock be covered by Wharf reserve funds.

THAT Finance & Corporate Services Section receives the funding request from Junior Team Canada for the purpose of attending the Junior Team Canada Ball Hockey Tournament in Budapest, Hungary; AND THAT in accordance with the provisions of the Penetanguishene Community Fund held by Huronia Communities Foundation, funding in the amount of $350 be approved from the fund.

THAT Finance and Corporate Services Section recommends to Council to provide for the use of Voting and Vote Counting equipment including optical scan tabulators, internet and telephone vote counting software; AND THAT the Deputy Clerk repeal By-law 2010-33 and prepare the necessary By-law for Council approval to Provide for the Use of Voting and Vote Counting Equipment as outlined above.

THAT the Finance and Corporate Services Section Committee recommends to Council the appointment of the members outlined within this report for the Joint Compliance Audit Committee as required under the Municipal Elections Act; AND THAT the Deputy Clerk be directed to bring forward the necessary By-law.

THAT as per the recommendation of the Finance & Corporate Services Section, the Council of the Town of Penetanguishene adopt the Extended Use of Sidewalks and Boulevards By-law as presented; AND THAT By-law 1994-22 be repealed in its entirety; AND FURTHER THAT the Town’s Composite Fee By-law be amended to reflect the application fee of $200 annually and rental fee of $0.40/sq ft/ mth (merchandise & patio); AND THAT for 2014 in order to allow for a trial period of the extended use of sidewalks and boulevards that the application fee be waived and the rental fee be reduced to $0.20/sq ft/ mth during the trial year; AND FINALLY THAT the Town Clerk be directed to bring forward the necessary By-law for Council approval.

THAT Finance & Corporate Services Section approves the attendance of Councillor Levy, and Councillor Luzius at the 2014 AMO Conference, in London, Ontario.

THAT the Finance & Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Draft Licensing By-law Staff - Memorandum of Understanding County of Simcoe, Generator Use (revisions pending from County) - Review of Reductions of Large Water Consumption Requests.

THAT in accordance with the Town of Penetanguishene Procedural By-law 2014-10, as amended Coordinated Section Committee move into an in-camera session to discuss: - a proposed or pending acquisition or disposition of land by the municipality or local board.

THAT the Coordinated Section Committee rise from in-camera session with a report.

THAT the Finance & Corporate Services Section recommends to Council that a 15’x 133.36’ portion of the unopened road allowance known as Saurin Road, registered plan M-319 abutting 24 Don Street be declared surplus to the Town’s needs; AND THAT said land be sold in accordance with the Town’s Land Sale policy by requesting an offer to purchase from the adjacent property owner at a value of $4.39 per square foot (total land value $8,780), plus applicable costs (approximately $3,000). AND FINALLY THAT Staff be directed to complete the necessary steps in accordance with the Town’s Land Sale Policy to sell said surplus lands.