Coordinated Section Committee

THAT as per the recommendation of the Penetanguishene Seniors Council, the Recreation and Community Services Section supports the Drop In Seniors Program at the Royal Canadian Legion; AND THAT to promote the Drop In Seniors program, an amount up to $500, subject to budgetary limits, be approved from the Seniors Council budget for various forms of marketing.

THAT the Recreation and Community Services Section recommends to the Transportation and Environmental Services Section that the Fuller Bike Lane be installed on one side only the full length from Midland to the Mental Health Centre.

THAT Recreation & Community Services Section recommends to Council that the arena snack bar concession booth operations for 2014 – 2017 be negotiated with the sole provider of the tender bid to increase the rental fee a minimum of 3% over the three year term; AND THAT Council supports staff exploring other options for operations should an agreement for the tender not be met.

THAT the Recreation & Cultural Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Permanent outdoor rink options Staff - Possible Land Acquisition for Rotary Park - Expansion of Seniors Activities with County - Explore Joint Seniors Committee with Town of Midland - Dog Sun Shelter (Follow-up to RCS & FCS when complete) - Tourism Advertising (print and on-line) for future consideration - McGuire Park Update - Investigate advertising company opportunities - Follow-up Report on Tennis Court Trial

THAT as per the recommendation of the Downtown Improvement Committee, the Planning & Development Services Section approves the purchase of four (4) benches for the downtown at a cost of $3,292 + HST to be funded from the Community Development Streetscaping budget.

THAT as per the recommendation of the Downtown Improvement Committee, the Planning & Development Services Section approves the purchase of four (4) bicycle racks for the downtown at a cost of $716.40 + HST to be funded from the Community Development Streetscaping budget.

THAT as per the recommendation of the Downtown Improvement Committee, the Planning & Development Services Section approves the purchase of four (4) Communities in Bloom street banners and one (1) flag at a cost of $760 + HST to be funded from the Community Development Streetscaping budget.

THAT the Planning & Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - TRC Review Policy (Community and Town Projects) - Thompson Road West extension west of Bellisle (Phase 4) Staff - Promotion of Development and Growth

THAT in accordance with the Town of Penetanguishene Procedural By-law 2014-10, as amended Coordinated Section Committee move into an in-camera session to discuss: - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. - advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

THAT the Coordinated Section Committee rise from in-camera session without a report.

THAT the Transportation and Environmental Services Section recommend to council to accept the proposal submitted by WMI & Associates Ltd. for the provision of inspection services during the 2014 construction season.

THAT the Transportation and Environmental Services Section recommends to council to accept the proposed contract extension with Sifto Canada to supply highway salt for the 2014/2015 winter season for a unit price of $63.53 (excluding HST); AND THAT the Finance & Corporate Services Section approve the reallocation of $23,056.72 within the 2015 Roads Division Operating as a prepaid expense.

THAT the Transportation and Environmental Services Section recommend to Council to accept the tender from K.J. Beamish Construction Company Limited to complete the 2014 Asphalt Resurfacing Contract for $895,177.16 (Excluding HST); AND THAT Section recommends to council that the resurfacing of Nettleton Lane be

THAT the Transportation & Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Budgetary Impacts of 2013/2014 winter season - Thompson Road extension options - STP project impact report. Staff - "Green" Streetlight Options & Partnerships - Energy Management Plan- Key Performance Measurements for Road Operations - Prequalification for Tenders - Best practices for Redevelopment of Main Street

THAT Finance & Corporate Services Section approve the 2014 Final Billing Tax Insert.

THAT the Finance & Corporate Services Section approve the Request for a Reduction of a Large Water Consumption Charge in the amount of $586.19.

THAT the Finance & Corporate Services Section recommends that Council approve the purchase of the server and storage upgrades from Compu -SOLVE Technologies Inc. at a net cost of $39,821.20; AND THAT the budget shortfall of $3,865.51 be transferred from the Town’s Computer Systems Reserve.

THAT the Finance & Corporate Services Section recommends to Council the adoption of the Collection Policy as presented.

THAT the Finance & Corporate Services Section recommends to Council the adoption of the Budget Procedure Policy as presented.

THAT the Finance & Corporate Services Section recommends to Council the changes to the Administration, By-law and Licensing Fees as follows: Photocopies (Public) Colour $2.00 Charge for Returned Cheque $40.00 Duplicate Tax Receipt/Tax Account Inquiry Report $10.00 Certification of Documents $20.00/visit (maximum 5 docs) Solid Waste Rebate Administration Fee $2.00 (removal) Coordinated Section Committee (print) (4 sections) at current photocopy rate (B&W) Council and/or Section Committee Agenda on CD $10.00 per agenda (removal) Fee for Police Emergency Services as per Emergency Services Fee By-law Marriage Licenses $50 deposit due upon booking to be applied to fee. ( removal ) Extended Use of Sidewalk Application Fee (effective January 1, 2015) $200.00 Merchandise and/or Patio (effective January 1, 2015) 40c sq ft AND THAT upon the completion of the full review of fees by all Departments, that Staff be directed to bring forward the necessary By-law for Council approval.

THAT as per the recommendation of the Transportation and Environmental Services Section recommendation to council to accept the proposed contract extension with Sifto Canada to supply highway salt for the 2014/2015 winter season for a unit price of $63.53 (excluding HST), the Finance & Corporate Services Section approve the reallocation of $23,056.72 within the 2015 Roads Division Operating as a prepaid expense.

THAT as per the recommendation of the Transportation and Environmental Services Section to Council to accept the tender from K.J. Beamish Construction Company Limited to complete the 2014 Asphalt Resurfacing Contract for $895,177.16 (Excluding HST); AND THAT the Transportation and Environmental Services Section further recommends to council that the resurfacing of Nettleton Lane be

THAT the Finance & Corporate Services Section approves the purchase of a Polaroid P35005 Single Sided Identification System from Avon Security Products for a net cost of $1,655.02; AND THAT the funds be allocated from the 2014 administration office equipment budget to be offset by the corporate contingencies fund at yearend if required.

THAT the Finance & Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda - Draft Licensing By-law Staff - Memorandum of Understanding County of Simcoe, Generator Use (revisions pending from County) - HEC Loan Provisions - Fuller Bike Lane