Coordinated Section Committee

THAT the Recreation and Cultural Services Section consider the request for an increase in the Library Operating Budget to allow for a new staffing position at the Library for a dedicated Library Programmer.

THAT the Recreation and Community Services Section approves a 4% increase to the seasonal slip rental fees at the Historic Port of Penetanguishene in 2015; AND THAT the new rates be included in the slip rental information packages for 2015 so that customers are aware of the increase in fees for the upcoming summer season.

THAT the Recreation and Community Services Section recommends to the Finance and Corporate Services Section that $31,000 from the surplus from the Recreation and Community Services 2014 Capital and Operating Budget are used to offset the deficit in the Events budget be received for information.

THAT the Recreation & Cultural Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda • Permanent outdoor rink options Staff • Possible land acquisition for Rotary Park • Expansion of seniors activities with the County • Explore joint Senior's Committee with the Town of Midland • Dog sun shelter (follow-up to RCS & FCS when complete) • Tourism advertising (print and on-line) for future consideration • McGuire park update • Investigate advertising company opportunities • Follow-up report on tennis court trials

THAT the Planning and Development Services Section recommends to Finance and Corporate Services Section and Council that the Town transfer a total of $10,250 from the Community Development Fund Reserve to provide 50% matching dollars as part of the Rural Economic Development (RED) grant, for the completion of a hotel feasibility study, AND THAT the proposal submitted by PKF Consulting Inc. be accepted and awarded for the completion of the hotel feasibility study.

THAT the Planning and Development Services Section recommends to Finance and Corporate Services Section and Council that the Town transfer a total of $5,000 from the Main West Secondary Plan 2014 capital project to the Downtown CIP and Urban Guidelines 2014 capital project.

THAT the Planning and Development Services Section recommends the budget increase contained in this report for the Director of Planning & Development and related department restructuring for the Community Development Department be brought forward to the 2015 budget deliberations.

THAT the Planning & Development Services Section recommend to Council to approve the request from Sustainable Severn Sound for $8,200 per year for the next four (4) years, as requested; AND THAT staff be directed to include the funding in the upcoming budget.

THAT the Planning & Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda • TRC review policy (community and town projects) Staff • Promotion of development and growth • Thompson Road West extension • Rolling Sands Environmental Impact Study - Staff Report • Goals and Objectives Update (Ted)

THAT the Transportation and Environmental Services Section recommend to council to proceed with the sale of the following Public Works Department Equipment at auction: 1. 2001 – Chevrolet Pick Up Truck – Old #72 (Wastewater Division) 2. 2003 - Chevrolet Venture Van - Old #75 (Water Division) 3. 1994 International Model 5000 Dump Truck - With Frink Blade & Wing, Frink Harness Vin # 2HTTEAYR2RC085388 4. 1998-MT5 Trackless Serial 1703 (Old #68) 5. An Eaton 4 Speed Transmission for a single Axle Dump Truck (old #44) 6. Nederman Smoke Catter for welding – approximately 15 years old 7. 2004 - Wing Make Everest – Sander Parts (Old #76) Serial JG2474 Front Tower JG0085 Rear Tower JG2290 8. Leaf Vacuum – Big T- Vac Leaf Collector – Perkins engine 9. 2007 - 750 Hi-CFM Vacuum excavation System (Water)

THAT the Transportation and Environmental Services Section and the Finance & Corporate Services Section recommends to Council the addition of an IT Support Person/GIS Technician within the Public Works Administration, Water & Wastewater Operating Budgets for consideration within the 2015 budget process.

THAT the Transportation and Environmental Services Section recommends to the Finance & Corporate Services Section and Council that an equipment operator contract position be approved to assist the Roads Division until December 31st, 2014 or until the absent staff has returned to full duties. AND THAT the corporate contingency fund (GL#1-4-1200-7900) be used to provide the $6,526 required to fund this position if the Public Works Administration operating has insufficient funds at year end.

THAT as per the recommendation of the Transportation and Environmental Services Section recommends to Council the addition of one (1) full time wastewater treatment operator position within the Wastewater Division 2015 Operating Budget for consideration during the 2015 budget process.

THAT Transportation & Environmental Services Section recommends to Council that the proposed Region of Huronia Environmental Services (2013) 3 year biosolids transportation and 1 year biosolids storage contract extension agreement be accepted; AND THAT the contract extension be included within the amended by-law (2013-75) for council approval.

THAT the Transportation and Environmental Services Section recommend to council to proceed with the preliminary design of the Payette Reservoir Upgrades project as revised in accordance with the comments received. AND THAT a new parcel delineating the Town owned lands within the 100 m zone of Well Head Protection Area A be created and retained by the Town to protect this area from future significant drinking water threats.

THAT the Transportation & Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda • Budgetary impacts of 2013-2014 winter season • Thompson road extension options Staff • "Green" streetlight options and partnerships • Energy management plan • Key performance measurements for road operations • Prequalification for tenders • Best practices for redevelopment of Main street

THAT the Finance and Corporate Services Section recommends the budget increase contained in the report be brought forward to the 2015 budget deliberations for the Administrative Support Staff for the Fire and Emergency Services Department and that the request for the Administrative Support Staff is brought forward for Council’s consideration at the Special Council meeting on October 8th. AND THAT Prior to the budget staff be directed to research previous council direction related to the administrative position at the Fire Hall.

THAT Finance and Corporate Services Section recommends the budget increase contained in this report for the Seasonal By-Law Enforcement Officer be brought forward to the 2015 budget deliberations for consideration at the Special Council meeting on October 8th, 2014.

THAT as per the recommendation of the Recreation and Community Services Section, the Finance & Corporate Services Section approves that $31,000 from the surplus from the Recreation and Community Services 2014 Capital and Operating are used to offset the deficit in the Events budget be received for information.

THAT as per the recommendation of the Planning and Development Services Section, the Finance & Corporate Services Section recommends to Council that the Town transfer a total of $10,250 from the Community Development Fund Reserve to provide 50% matching dollars as part of the Rural Economic Development (RED) grant, for the completion of a hotel feasibility study, AND THAT the proposal submitted by PKF Consulting Inc. be accepted and awarded for the completion of the hotel feasibility study.

THAT the Finance & Corporate Services Section approve the following re-allocation of funds within the 2014 capital budget: 1. Townhall R&M $5,500 2. Old Firehall /OPP Roof R&M $10,000 3. Tennis Court R&M $5,000 4. Gateway Garden R&M $5,000 to the RCS–Heritage - Cenotaph Restoration capital budget, to fund the shortfall of $23,798. AND THAT the Old Firehall /OPP Roof R&M capital project be

THAT the Planning and Development Services Section recommends to Finance and Corporate Services Section that staff be directed to transfer a total of $5,000 from the Main West Secondary Plan 2014 capital project to the Downtown CIP and Urban Guidelines 2014 capital project.

THAT the Finance & Corporate Services Section recommends that Council receive the report for information and direct Town Staff to proceed to defend the DC By-law 2014-34 Appeal, as outlined by the OMB appeal process.

discussed the request from the Director of Public Works. THAT as per the recommendation of the Transportation and Environmental Services Section, the Finance & Corporate Services Section recommends to Council that an equipment operator contract position be approved to assist the Roads Division until December 31st, 2014 or until the absent staff has returned to full duties. AND THAT the corporate contingency fund (GL#1-4-1200-7900) be used to provide the $6,526 required to fund this position if the Public Works Administration operating has insufficient funds at year end.

discussed the request from the Director of Public Works. Concern regarding the st aff allocation of IT and GIS were ra ised. THAT as per the recommendation of the Transportation and Environmental Services Section, the Finance & Corporate Services Section recommends to Council the addition of an IT Support Person/GIS Technician within the Public Works Administration, Water & Wastewater Operating Budgets for consideration within the 2015 budget process.

THAT the Finance and Corporate Services Section recommend to Council that the 2015 budget timeline be approved at the September 24th 2014 Council meeting as amended.

THAT staff be directed to proceed with the 2014 Elections Information in the Town’s October Water billings.

THAT the Finance & Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Upcoming Agenda • Draft licensing by-law Staff • Memorandum of understanding County of Simcoe, General Use (revisions pending from the County) • Sewage Treatment Plant Grant Deadline Detailed Report.