Coordinated Section Committee

THAT the Recreation and Community Services Section recommends to Finance and Corporate Services and Council a transient fee of $7.00/ ft be added to the seasonal slip rental fees at the Historic Port of Penetanguishene to commence in 2016; AND THAT the new rates be included in the slip rental information packages for 2016 so that customers are aware of the new weekly dockage fee for the upcoming summer season; AND THAT the Clerk be directed to make the necessary adjustments to the Composite Fee Schedule to amend and include the new rate.

THAT the Recreation & Cultural Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: •Permanent Outdoor Rink Options and outdoor ice trail • Possible land acquisition for Rotary Park • Expansion of seniors activities with the County • Dog sun shelter (follow-up to RCS & FCS when complete) • Tourism advertising (print & on-line) for future consideration • Investigate advertising company opportunities • Report regarding new Arena options • Curling Club Facility Agreement Review • Pickleball program • Recreation Asset Management Plan (parks and facilities) • Arena benches options for comfort

THAT the Planning and Development Services Section recommends to Council the approval of the Draft Background Report dated November 23, 2015 by MHBC Planning, subject to refinement during the public consultation process, for the purpose of preparing the Draft Official Plan Amendment (OPA) and Zoning By-law Amendment (ZBA).

THAT Planning and Development Services Section endorse the Background Report dated November 25, 2015, and prepared by Coordinate Planning Services subject to refinement during the public consultation process. AND THAT the Planning and Development Services Section provide direction to staff on the scope of possible regulatory changes to the Zoning By-law 2000-02, as amended, to be considered during the public consultation process and for the purpose of preparing the Draft Zoning By-law Amendment (ZBA).

THAT the Planning and Development Services Section receives report PD-2015-76 for information; AND THAT staff be directed to proceed with selecting a realtor to provide services to market and sell the town-owned lands of 27 and 34 Payette Drive.

THAT the Planning & Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: •TRC review policy (community and town projects) • Promotion of development and growth • Thompson Road West extension • Development Charges - targeted incentives and opportunities • Legal opinion on Draft Plan Approved subdivision • Land Inventory Report • Agrobusiness in the Industrial Zone • Cycling Strategy Report • Secondary Suite Report

THAT in accordance with the Town of Penetanguishene Procedural By-law 2015-57, as amended Coordinated Section Committee move into an in-camera session to discuss: - a proposed or pending acquisition or disposition of land by the municipality or local board.

THAT the Coordinated Section Committee rise from in-camera session with a report.

THAT the Transportation and Environmental Services Section recommend to council that the following conditions be included within the Lediard Drainage Easement agreement: 1. The property owner will not be restricted in the use of their property. 2. That the property owner will be granted unobstructed access across the easement. 3. The property owner will be allowed to fence their property if they wish to permitted that access to the easement is not restricted to the Town as a result. 4. The proposed easement is not to restrict the owner in the potential future sale of the property 5. That the Town pay $15,000/acre to the property owner(s) as consideration for granting the easement to the Town. 6. That the Municipality agrees to accept liability and indemnify and warrant that its insurance policy would apply to cover the Town’s liability as the occupier of the easement lands. 7. That the Town will retain ownership of the existing culvert that crosses underneath the entrance to Penetang Sand and Gravel. The Town will be responsible for all maintenance and operation of the culvert. 8. That the drainage improvements to the existing ditch be restored with roadside ditch mix seed and be maintained by the Town. AND THAT staff be directed to discuss the conditions above with the property owner, and if satisfactory, proceed to draft an easement agreement that is to be brought forward for council approval.

THAT Transportation and Environmental Services Section recommends to Council that By-law 2012-23 being the Traffic/Parking By-law be amended to allow for permit parking on Town Property just west of the westerly dead end of Gordon Drive; AND THAT staff be directed to bring forward the necessary By-law for Council approval.

THAT the Section direct staff to investigate acquisition options regarding property located at 122 Main Street.

THAT the Town pursue the purchase or lease of the property at 122 Main Street

THAT the Transportation and Environmental Services Section recommends to Council to accept the tender submitted by Crestline Coach for the supply of one Twenty (20) Passenger Transit Hybrid Bus for the price of $133,624.50 (excluding HST).

THAT the Transportation & Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Thompson road extension options • Key performance measurements for road operations • Prequalification for tenders • Best practices for redevelopment of Main street • SSEA Park maintenance plan • Water usage monitoring alarm • Retaining Wall Policy • Thompson and Main Street intersection design • Champlain Road Construction Update • Transit advertising update

THAT the Finance and Corporate Services Section recommends to Council an amendment to Section 11 of Sign By-law 2013-86 as amended, to permit the installation of one (1) Billboard Sign adjacent to County Road 93 to be located in the approximate location as shown in Attachment #2 (County Road Allowance), to remain for a maximum of three (3) years and to be removed by October 31, 2018.

THAT the Finance and Corporate Services Section recommends to Council the approval of a Sign Amendment respecting 77 Main Street to permit the installation of two (2) additional Fascia Signs, subject to obtaining a Building Permit and having the following general dimensions: • A width of 182.9 cm (72”) and length of 53.3 cm (21”)

THAT the Finance and Corporate Services Section recommend to Council the approval of the Civil Marriage Ceremony fees payable to the Clerk Designates to be $225.00 per after hours ceremonies effective for December 16, 2015 processed through payroll with all applicable deductions; AND THAT the Composite Fee Schedule be updated to reflect this change; AND FURTHER THAT Clerk Designates who performs Civil Marriage Ceremonies may use the Town Admin vehicle when performing weddings outside of Town with the approval of the Chief Administrative Officer.

THAT Finance and Corporate Services Section recommends to Council the report outlining the proposed Council/Committee structure be approved for implementation for March 2016; AND FURTHER THAT staff be directed to bring forward the necessary by-law amendments for approval;

THAT the Finance and Corporate Services Section recommends to Council to endorse implementing live streaming of Council meetings; AND THAT staff commence with next steps that include relevant policy updates/amendments to facilitate live streaming as soon as possible in 2016.

THAT the Finance and Corporate Services Section receive the request for support for information; AND THAT staff be directed to work with Crime Stoppers to schedule a Flag Raising.

THAT the Finance & Corporate Services section recommends to Council of the Town of Penetanguishene the adoption of the annual Workplace Health and Safety Policy Statement for the Town of Penetanguishene.

THAT the Finance & Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: • Investment Income • Resident reporting system • Community Engagement initiatives • Agenda headings: New business inquiries • Procedural By-law - Committee of the Whole consideration • Insurance RFP Review • Fee review • Land sale policy review • Debt management plan report