Regular Council

THAT the minutes of the Regular Council Meeting of December 17, 2014, be adopted as printed.

THAT the minutes of the Coordinated Section Committee Meeting of January 20, 2015, be adopted as printed.

THAT the minutes of the Special Council/Budget meeting of January 7, 2015, be approved as printed.

THAT the minutes of the Special Council/Human Resource Committee meeting of January 7, 2015, be adopted as printed.

eau and Seconded by Councillor B. Saunders Deputy Mayor A. Dubeau provided a brief summary to Council regarding the proclamation of Epilepsy Awareness Month. THAT the Council of the Town of Penetanguishene proclaim the month of March 2015 as Epilepsy Awareness Month in the Town of Penetanguishene.

THAT as per the recommendation from the Recreation and Community Services Section and Finance and Corporate Services Section that Council approve the Trillium Grant Karma Project funds currently allocated in a Capital account be transferred to an Operating account.

THAT the Recreation and Community Services Section recommends to Council that Glen Howard be chosen to be one of the Penetanguishene community torchbearers for the Pan Am Games Torch Relay in June 2015 (date to be determined).

THAT as per the recommendation of the Recreation and Community Services Section, the Council of the Town of Penetanguishene approve the 2014-2019 Agreement with the Georgian Bay Snowriders . AND THAT by-law 2015-04 be received for Council approval.

THAT 2083513 Ontario Limited be awarded the janitorial services contract for Town facilities for 2015 and 2016; AND THAT the by-law 2015-03, including the janitorial service agreement be brought forward for Council approval.

THAT as per the recommendation of the Transportation and Environmental Services Section, the Council of the Town of Penetanguishene approve the Agreement with Bell Canada for the implementation of a new locate protocol as described in their letter to the Town of Penetanguishene dated December 4th, 2014. AND THAT by-law 2015-06 be received for approval.

THAT as per the recommendation of the Finance and Corporate Services Section, the Council of the Town of Penetanguishene approve the entering into an agreement with Her Majesty The Queen In Right of Ontario as represented by The Minister Of Community And Correctional Services for the provision of Police Services to the Town and by-law 2015-05 be received for approval.

THAT as per the recommendation of the Finance and Corporate Services Section, the Council of the Town of Penetanguishene receive this report in accordance with the Municipal Elections Act; AND THAT said report be posted on the Town’s website and be made available to the public at Townhall .

THAT as per the recommendation of the Finance and Corporate Services Section, the Council of the Town of Penetanguishene approve the annual Election reserve budget be increased to $11,000 in preparation for upcoming 2018 Election.

THAT as per the recommendation of the Finance and Corporate Services Section, the Council of the Town of Penetanguishene recommends to Council that the amended 2015 meeting schedule included with this report be adopted and posted on the Town’s website.

THAT as per the recommendation of the Finance and Corporate Services Section, the Council of the Town of Penetanguishene accept the proposed amendments to the Procedural By-law with the follo wing changes: Removal of the designation of “friend” of the museum from Schedule D6. Removal of the designation of the Council Representative being the Vice Chair on the Senior’s Committee from Schedule D5. Removal of the designation of the Council Representative being the Chair of the Museum from schedule D6. Full review of Committee structures (schedule A) by the Finance and Corporate Services Section. AND THAT subject to the Town's Notice Provision By-law, the Deputy Clerk bring forward By-law 2015-07 for Council adoption.

THAT as per the recommendation of the Finance & Corporate Services Section, the Council of the Town of Penetanguishene approve that By-law 2011-13 Records Retention By-law , be amended to reflect the updated legislative requirements; AND THAT by-law 2015-02 be brought forward for Council approval and Town Auditor endorsement.

THAT as per the recommendation of the Finance and Corporate Services Section, the Council of the Town of Penetanguishene appoint Councillor Doug Rawson as Penetanguishene's representative on the Georgian Bay General Hospital's Community Based Nominations Committee.

THAT as per the recommendation of the Finance & Corporate Services Section, the Council of the Town of Penetanguishene approve the revised Purchase Card Policy as presented.

THAT as per the recommendation of the Transportation & Environmental Services Section and the Finance & Corporate Services Section, the Council of the Town of Penetanguishene approve that Staff proceed with a Utility Rates Study update and revised Water and Wastewater Financial Plans, to be completed by Watson and Associates, at a net cost of $17,808.00.

THAT as per the recommendation of the Coordinated Section Committee (RCS, P&D, T&E and FCS) the Council of the Town of Penetanguishene support a Transit Program; AND FURTHER THAT the Town form a Transit Committee of staff, Deputy Mayor Anita Dubeau and Councillor Doug Rawson; AND FURTHER THAT the Transit Committee proceed with a full investigation with Midland as a partner in Transit, with the following upset limits for Year 1: Capital $170,000 Operating $ 25,000 4th quarter Year 1 Total $195,000 AND FURTHER THAT Staff be further directed to include $195,000 in the 2015 Budget. AND FURTHER THAT Staff be further directed to submit a request for funding in the amount of a 50% contribution towards the capital costs (up to a maximum of $50,000) to the County of Simcoe’s Corporate Services Committee under the County’s Master Transportation Plan. AND FINALLY THAT Staff be further directed to investigate all other levels of funding provincially and federally to assist with the implementation of Transit in Penetanguishene.

THAT as per the recommendation of the Transportation and Environmental Services Section and the Finance and Corporate Services Section, the Council of the Town of Penetanguishene accept the report for information; AND THAT the budget shortfall of $3,343 for the Transit Feasibility Study and Implementation Plan be allocated from the anticipated 2014 Capital Surplus.

THAT as per the recommendation of Finance and Corporate Services Section that Council adopt the 2015 Budget Estimates as presented and receive the 5 Year Capital Plan and 5 Year Capital Funding Summary for information. AND THAT the Clerk be directed to bring forward the necessary By-law when the tax rates are available.

THAT By-law 2015-01, being a By-law to Provide for Signing Authority (Financial Matters), be read a first time and deemed to be read a second and third time and

THAT By-law 2015-02, being a By-law to Amend By-law 2011-13 Being a By-law to Establish a Schedule of Retention Periods for the Records of The Corporation of the Town of Penetanguishene be read a first time and deemed to be read a second and third time and

THAT By-law 2015-03, being a By-law to Authorize the Execution of a Janitorial Services Agreement between The Corporation of the Town of Penetanguishene and MID-NORTH BUILDING CLEANING for Various Municipal Facilities for the January 1st, 2015 up to and Including the 31st day of December, 2016 and to Repeal By-law 2012-76 be read a first time and deemed to be read a second and third time and

THAT by-law 2015-04, being a By-law to Authorize the Entering into of an Agreement with the Georgian Bay Snowriders Snowmobile Club for 2015-2019 Winter Seasons, be read a first time and deemed to be read a second and third time and

THAT By-law 2015-05, being a By-law to Authorize the Execution of an Agreement Between the Ministry of Community Safety and Correctional Services of Ontario and The Corporation of the Town of Penetanguishene for the Provision of Police Services under Section 10 of the Police Services Act, R.S.O. 1990, c. P.15, as amended and to Repeal By-law 2012-10, be read a first time and deemed to be read a second and third time and

THAT By-law 2015-06, being a By-law to Authorize the Entering into of an Agreement with Bell Canada for the implementation of a new locate protocol be read a first time and deemed to be read a second and third time and

THAT By-law 2015-07, being a By-law of The Corporation of the Town of Penetanguishene to Govern the Proceedings of Council and its Committees (Procedure Manual for Council/Committees) and to Repeal By-law 2014-10 and all Amendments to the Same be read a first time and deemed to be read a second and third time and

THAT By-law 2015-09, being a By-law to Authorize the Entering into of an Agreement with Compu -SOLVE Technologies for providing Information Technology service for the Town of Penetanguishene be read a first time and deemed to be read a second and third time and

THAT By-law 2015-10, being a By-law to Confirm Proceedings of the Council of The Corporation of The Town of Penetanguishene at the Special Council Meeting held on January 7, 2015 and the Regular Council Meeting held on January 28, 2015 be read a first time and deemed to be read a second and third time and

THAT in accordance with the Town of Penetanguishene Procedural By-law 2015-07, as amended Coordinated Section Committee move into an in-camera session to discuss: - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

THAT the Council of the Town of Penetanguishene appoint the following Public Representatives to the Town Advisory Committees and Boards as follows: Huronia Airport Commission – Councillor D. LaRose (1 member of the Public) Donald Cooper Heritage Penetanguishene – Deputy Mayor A. Dubeau (4 members of the Public) Christiana Jupp Lois Lipton Jane Rogers Barbara Turner Penetanguishene Public Library Board – Councillors D. Leroux and M. Mayotte Carolyn Merner Trish Stack Dennis Alexander Daniel Bouffard Anna Charron Penetanguishene Centennial Museum & Archives Committee - Councillor D. Rawson (8 members of the Public) Joe Maurice Jane Rogers Fred Patterson Irene Ashworth Jesse Graham Ken Mackie Ron LePage John LeClair Police Services Board – Deputy Mayor A. Dubeau & Councillor B. Saunders George Vadeboncoeur Seniors Council - Councillor D. Leroux (No less than 3 members of the Public) Barbara Dodson Jen Barry Anna Charron David Myers Don Barron Marilyn Bellisle Lorna Tomlinson Trails Committee – Councillor M. Lauder (5 members of the Public) Frieda Baldwin Christine Johnston Kent Darby Bryan Peter Carmen Duval Committee of Adjustment (no council rep) Ross Spearn Margaret Cudahy- Stubbins Pat Steele Donald Charlebois Louis Belcourt Downtown Improvement Committee – Councillor M. Lauder (8 members of the Public) Betty Crompton (Downtown Business Sector) Dale Forget (Village Square Mall Representative) Dorothy Coombs (Diva Representative) Steve Bar