Committee of the Whole

THAT the Committee of the Whole agenda for May 10, 2023, be approved as presented.

THAT the Council Information Package having been given due consideration be received for information.

THAT Council enter into an Agreement with GFL Environmental Inc, Flex Forward Contracting, and Roto Mill for the implementation of an Alternate Locate Agreement. AND THAT staff be directed to bring forward the necessary by-laws for approval.

THAT the updated Snow Removal Level of Service Policy be approved as presented.

THAT the revised Minimum Maintenance Standards for Municipal Roads Policy be approved as presented.

THAT the disposal of the surplus assets as identified within staff report RDS-2023-09 be approved in accordance with the Surplus Vehicles and Equipment Policy.

THAT the additional funds required in the amount of $60,255.88 be approved for the redesign of the energy supply to the facility and to have the structural design loads completed by the building manufacturer that completed the existing building. AND THAT available 2022 Ontario Community Infrastructure Fund monies be allocated to complete the 2023 work on the engineering and design phase of this capital project.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Stormwater management best practices and engineering standards Review and public consultation Councillor J. Klug Q4-2022 updated to Q2-2023 Traffic Calming measures on roads and sidewalks with a priority of streets with no sidewalks Recommendations for traffic calming and street safety for pedestrians. Mayor D. Rawson Q2-2023 County of Simcoe Transit Connections service improvements Investigation of opportunities to improve the County of Simcoe Transit connections. Mayor D. Rawson Q2-2023 Review of Highway and Parking By-law Identify options for overnight parking in municipal parking lots (eg: Curling Club) Mayor. D. Rawson Q3-2023

and Deputy Mayor D. La Rose

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Champlain Cultural Event Review options for a signature summer event focusing on Champlain Huron Wendat development and local culture. Mayor D. Rawson Q3-2023 Winterama growth and expansion Review options for growth and expansion of Winterama Mayor D. Rawson Q2-2023 updated from Q3-2023 Communities in Bloom Champion Review options for participating and success in Communities in Bloom Mayor D. Rawson Q4-2023 Fee Waiver Request Policy Review the threshold for staff approval of fee waiver requests Mayor. D. Rawson Q3-2023 Digital Signs /Municipal Modernization Fund Report Provide options for digital information signage throughout the municipality. Councillor G. Vadeboncoeur Q4-2023

THAT Open-Air Burning By-law 2012-66 be repealed and replaced by the proposed Open-Air Burning By-law in accordance with Staff Report BL-2023-03 be passed by council and come into effect as of July 1st, 2023.

THAT the proposed amendments to the Extended Use of Sidewalks By-law be approved to amend By-law 2020-42 in accordance with Staff Report PL-2023-24.

THAT the Market Gap Study by urbanMetrics Inc., dated March 24, 2023, be approved, in principle. AND THAT staff use the Market Gap Study as a guiding document for future studies, programs, and policies as they relate to business development in the Town of Penetanguishene. AND FURTHER THAT changes to the operating and capital budgets be brought forward during the future budget deliberations for Council consideration. AND FURTHER THAT the Market Gap Study Action Plan be received for information and discussion. AND FINALLY THAT staff be directed to include as part of Council's consideration and priorities within the forthcoming strategic plan the creation of a branding strategy.

THAT the Council of the Town of Penetanguishene has determined that Zoning By-law Amendment application Z.A. 2/2023 is consistent with the Provincial Policy Statement and conforms to the Growth Plan for the Greater Golden Horseshoe, the County of Simcoe Official Plan, and the Town of Penetanguishene Official Plan; AND THAT Zoning By-law Amendment application Z.A. 2/2023 concerning 1056 Fuller Avenue be approved; AND FURTHER THAT Council pass a by-law to amend the Town of Penetanguishene Comprehensive Zoning By-law 2022-17, to enact Z.A. 2/2023.

THAT staff be directed to repeal By-law 1985-72 in accordance with section 31 of the Ontario Heritage Act; AND THAT staff be directed to designate the Penetanguishene Angels as being of cultural heritage value and interest in accordance with section 29 of the Ontario Heritage Act.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Municipal Accommodation Tax (MAT) Identify opportunities and challenges of implementing a MAT Tax Councillor G. Vadeboncoeur Q2-2023 Vacant Commercial Property Options Identify options and tools for encouraging use of vacant commercial properties through rebates / surcharges Mayor D. Rawson Q3-2023 Review of Open-air burning By-law Review rules and regulations for Open Air Burning By-law Councillor G. Vadeboncoeur Q4-2023 updated to Q2-2023 ATV/ORV pilot project Review rules of regulations to conduct a pilot project to allow ATV/ORVs on municipal roadways Mayor D. Rawson Q4-2023 Update on By-law enforcement of barrier free parking spaces Details of current enforcement activities for barrier free parking spaces Councillor G. Vadeboncoeur Q2-2023 Beaulieu Drive Road Options Options for Zoning or road development Councillor G. Vadeboncoeur

THAT the Town of Penetanguishene municipal tax rate structure to pay equally for all municipal Services (based on current value assessment of their property) remain in effect (status quo).

THAT the 2024 Budget Timeline be approved as presented.

THAT the Records Management Coordinator position and job description be amended to the title of Deputy Clerk as presented; AND THAT $10,000 in the current budget for records management contracted services remain until the end of 2024 to assist with the implementation of the electronic records management system that is currently in the 2023 capital program. AND FINALLY THAT the 2023 surplus of ($31,995) that is anticipated from this change in staffing structure mid-year, be transferred to a reserve to fund the financial impact until the end of 2025.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Paper Ballot consideration in 2026 Municipal Election To provide paper ballots as an option for consideration in the 2026 Municipal Election Mayor D. Rawson Q1-2025 Staff position of "Grants Writer" To provide options for a staff position to focus on grant opportunities and applications. Mayor D. Rawson Q3-2023 Review of Municipal Tax Rate as it relates to Municipal Services To review the Municipal Tax rate related to properties and municipal services. Mayor D. Rawson Q2-2023