Committee of the Whole

THAT the Committee of the Whole agenda for June 14, 2023, be approved as presented.

THAT the Council Information Package having been given due consideration be received for information.

THAT Council approve the proposed amendments to the Traffic/Parking By-law as outlined within the staff report. AND THAT the present Traffic/Parking By-law be repealed and replaced, AND THAT staff be directed to bring forward the new By-law for Council approval

THAT the proposed 5 Year Stormwater Preventative Maintenance Plan be approved in principle and brought forward for consideration during the 2024 budget process.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Stormwater management best practices and engineering standards Review and public consultation Councillor J. Klug Q2-2023 updated to Q4-2023 Traffic Calming measures on roads and sidewalks with a priority of streets with no sidewalks Recommendations for traffic calming and street safety for pedestrians. Mayor D. Rawson Q2-2023 Updated to Q3-2023 County of Simcoe Transit Connections service improvements Investigation of opportunities to improve the County of Simcoe Transit connections. Mayor D. Rawson Q2-2023 updated to Q4-2023 Review of Highway and Parking By-law Identify options for overnight parking in municipal parking lots (eg: Curling Club) Mayor D. Rawson Q3-2023

THAT the 2022 Museum Activities Report for the operations of the Penetanguishene Centennial Museum & Archives be approved as presented in Attachment 1.

THAT staff return to Committee of the Whole during the 2024 operating budget process with recommendations and financial implications for separating the role of Recreation and Events Coordinator into two respective full-time roles, one for recreation and one for events; AND THAT a $20,000 increase to the Winterama 2024 operating budget be brought forward during the 2024 budget process;

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Champlain Cultural Event Review options for a signature summer event focusing on Champlain Huron Wendat development and local culture. Mayor D. Rawson Q3-2023 Winterama growth and expansion Review options for growth and expansion of Winterama Mayor D. Rawson Q2-2023 updated from Q3-2023 Communities in Bloom Champion Review options for participating and success in Communities in Bloom Mayor D. Rawson Q4-2023 Fee Waiver Request Policy Review the threshold for staff approval of fee waiver requests Mayor. D. Rawson Q3-2023 Digital Signs /Municipal Modernization Fund Report Provide options for digital information signage throughout the municipality. Councillor G. Vadeboncoeur Q4-2023

THAT the Draft Plan of Subdivision, prepared by Celeste Phillips Planning Inc. and signed by Rudy Mak (OLS) dated June 27, 2022, respecting application File No. PEN-SUB-2021-01 for the property at 123 Robert Street East be approved in keeping with Staff Report PL-2023-30. AND THAT the Draft Plan Conditions for Plan of Subdivision application File No. PEN-SUB-2021-01 for the property at 123 Robert Street East be approved in keeping with Staff Report PL-2023-30.

THAT a by-law be passed to authorize the Mayor and Clerk to sign the Consent Agreement for execution concerning 1230 Sandy Bay Road.

THAT the updated Business Recognition Policy be approved to provide a procedure for the celebration of new and longstanding businesses and the creation of a Local Business Database.

THAT Council of the Town of Penetanguishene endorses an amendment to Zoning By-law 2022-17 regarding commercial floor space on the main floor within the Downtown and Waterfront (DW) Zone. AND THAT Notice of a Complete Application and Public Meeting be given in accordance with the Planning Act.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Municipal Accommodation Tax (MAT) Identify opportunities and challenges of implementing a MAT Tax Councillor G. Vadeboncoeur Q2-2023 updated to Q3-2023 Vacant Commercial Property Options Identify options and tools for encouraging use of vacant commercial properties through rebates / surcharges Mayor D. Rawson Q3-2023 ATV/ORV pilot project Review rules of regulations to conduct a pilot project to allow ATV/ORVs on municipal roadways Mayor D. Rawson Q4-2023 Update on By-law enforcement of barrier free parking spaces Details of current enforcement activities for barrier free parking spaces Councillor G. Vadeboncoeur Q2-2023 update to Q3-2023 Beaulieu Drive Road Options Options for Zoning or road development Councillor G. Vadeboncoeur Q3-2023

THAT the 2024 budget guidelines be approved as presented. AND THAT Staff be directed to prepare the first draft of the Town’s 2024 budget in accordance with the Town’s Budget Procedure Policy, 2024 Budget Timeline and the 2024 Budget Guidelines. AND FINALLY THAT the first draft of the 2024 budget, with no greater than a 6% budget increase (3% net MPI and up to 3% for program and service level changes) be presented to Council for consideration.

THAT the updates and amendments included within this report relating to the Establish and Regulate a Fire Department By-law be approved; AND THAT staff bring forward the necessary by-law for Council approval.

THAT the updates and amendments related to the comparator group and periodic market reviews included within this report relating to Salary Administration Policy #008-2019 be approved.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Paper Ballot consideration in 2026 Municipal Election To provide paper ballots as an option for consideration in the 2026 Municipal Election Mayor D. Rawson Q1-2025 Staff position of "Grants Writer" To provide options for a staff position to focus on grant opportunities and applications. Mayor D. Rawson Q3-2023 Tiny Township Funding agreement for the Penetanguishene Arena