Committee of the Whole

THAT the Committee of the Whole agenda for July 12, 2023, be approved as presented.

THAT the Council Information Package having been given due consideration be received for information.

THAT Council enters into an Agreement with Aecon Utilities, Pickard Construction, and Ontario Water Werx for the implementation of an Alternate Locate Agreement AND THAT staff be directed to bring forward the necessary by-laws for Council approval.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Stormwater management best practices and engineering standards Review and public consultation Councillor J. Klug Q2-2023 updated to Q4-2023 Traffic Calming measures on roads and sidewalks with a priority of streets with no sidewalks Recommendations for traffic calming and street safety for pedestrians. Mayor D. Rawson Q2-2023 Updated to Q3-2023 County of Simcoe Transit Connections service improvements Investigation of opportunities to improve the County of Simcoe Transit connections. Mayor D. Rawson Q2-2023 updated to Q4-2023 RV dump station to empty black water holding tanks Options for offering a black water dump station in Penetanguishene. Councillor G. Vadeboncoeur

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Champlain Cultural Event Review options for a signature summer event focusing on Champlain Huron Wendat development and local culture. Mayor D. Rawson Q3-2023 Winterama growth and expansion Review options for growth and expansion of Winterama Mayor D. Rawson Q2-2023 updated from Q3-2023 Communities in Bloom Champion Review options for participating and success in Communities in Bloom Mayor D. Rawson Q4-2023 Fee Waiver Request Policy Review the threshold for staff approval of fee waiver requests Mayor. D. Rawson Q3-2023 Digital Signs /Municipal Modernization Fund Report Provide options for digital information signage throughout the municipality. Councillor G. Vadeboncoeur Q4-2023

THAT this report be received for information; AND THAT staff be directed to conduct additional public consultation regarding the second draft of the proposed Tree Protection By-law.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Municipal Accommodation Tax (MAT) Identify opportunities and challenges of implementing a MAT Tax Councillor G. Vadeboncoeur Q2-2023 updated to Q3-2023 Vacant Commercial Property Options Identify options and tools for encouraging use of vacant commercial properties through rebates / surcharges Mayor D. Rawson Q3-2023 ATV/ORV pilot project Review rules of regulations to conduct a pilot project to allow ATV/ORVs on municipal roadways Mayor D. Rawson Q4-2023 Update on By-law enforcement of barrier free parking spaces Details of current enforcement activities for barrier free parking spaces Councillor G. Vadeboncoeur Q2-2023 update to Q3-2023 Beaulieu Drive Road Options Options for Zoning or road development Councillor G. Vadeboncoeur Q3-2023

THAT the draft Community-Based Strategic Plan prepared in consultation with McSweeney & Associates Inc., attached as Appendix 1 to this staff report, be approved subject to community & council feedback; AND THAT the draft plan be circulated to all those that participated in the process to create the plan so that they are provided an opportunity to provide feedback; AND THAT the community be made aware of the creation of the draft plan and are asked to provide feedback; AND THAT staff return to Committee of the Whole or Council, depending on the nature of the feedback received, with a final version of the strategic plan for consideration by Council.

THAT staff report CL-2023-06 be received for discussion; AND THAT the recommended updates included within this report to Procedure By-law 2019-25 be approved as amended; AND THAT a final draft version of the Procedural By-law be brought forward to the next regular Council meeting for consideration.

THAT the 2023 Work Plans for the Community Wellbeing Committee, Museum & Heritage Committee, Economic Advisory Committee and Trails Committee be approved as presented.

THAT the 2022 non-cash transactions as reported in the 2022 annual audited financial statements and 2023 estimated non-cash transactions, be adopted by resolution, without amending the budgets.

THAT the 2022 Reserves and Reserve Funds Continuity Schedule be approved as presented.

THAT the 2022 taxation operating surplus transfer to the Transit Reserve in the amount of ($93,370) be approved.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Paper Ballot consideration in 2026 Municipal Election To provide paper ballots as an option for consideration in the 2026 Municipal Election Mayor D. Rawson Q1-2025 Staff position of "Grants Writer" To provide options for a staff position to focus on grant opportunities and applications. Mayor D. Rawson Q3-2023 Tiny Township Funding agreement for the Penetanguishene Arena To provide an update on the funding agreement / formula and options for the funding gap Mayor D. Rawson Q4-2023