Committee of the Whole

THAT the Committee of the Whole agenda for September 13, 2023, be approved as presented.

THAT the Council Information Package having been given due consideration be received for information.

That Council approves the installation of Fuel Storage Tanks within the Roads Division yard at 24 Centennial Drive.

THAT Council approve the implementation of a speed reduction trial on the following streets starting in the fall of 2023:  Lorne Avenue, Payette Drive, Hill Top Drive, Viel Street, Richelieu Street, Dufferin Street, Lecarron Avenue, Brule Street, Beaulieu Drive, Spohn Drive, Kerr Drive and Burke Street (between Dufferin Street and Lorne Avenue). AND THAT a report be presented to Council in the Fall of 2024 that outlines the results of the trial and recommendations.\ AND FINALLY THAT the attached Traffic Calming and Traffic Control Policy be approved. REFER BACK TO STAFF c. REFERRALS TO UPCOMING AGENDA/STAFF i) Referrals: Mayor Rawson Moved a motion to remove the transit item. Councillor G. Vadeboncoeur Seconded.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Stormwater management best practices and engineering standards Review and public consultation Councillor J. Klug Q2-2023 updated to Q4-2023 Traffic Calming measures on roads and sidewalks with a priority of streets with no sidewalks Recommendations for traffic calming and street safety for pedestrians. Mayor D. Rawson Q2-2023 Updated to Q3-2023 RV dump station to empty black water holding tanks Options for offering a black water dump station in Penetanguishene. Councillor G. Vadeboncoeur Q4-2023

THAT the revised Fee Waiver Policy as presented in attachment 1 be approved.

THAT subject to the separation of the Recreation and Events Coordinator position into two separate roles during the 2024 budget process staff be directed to return to Committee of the Whole with a terms of reference for a Summer Festival Ad-hoc Committee; AND THAT the staff utilize the 2024 All Things Canadian budget to support ad hoc committee activities; AND FINALLY THAT staff utilize the remainder of the 2024 All Things Canadian budget to update municipal event equipment as outlined under Option A.

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Champlain Cultural Event Review options for a signature summer event focusing on Champlain Huron Wendat development and local culture. Mayor D. Rawson Q3-2023 Winterama growth and expansion Review options for growth and expansion of Winterama Mayor D. Rawson Q2-2023 updated from Q3-2023 Communities in Bloom Champion Review options for participating and success in Communities in Bloom Mayor D. Rawson Q4-2023 Fee Waiver Request Policy Review the threshold for staff approval of fee waiver requests Mayor. D. Rawson Q3-2023 Digital Signs /Municipal Modernization Fund Report Provide options for digital information signage throughout the municipality. Councillor G. Vadeboncoeur Q4-2023 Options for an accessible mat at municipal beaches Provide options and costs for providing an accessible mat on municipal beaches Mayor D. Rawson Q2-2024

THAT report PL-2023-40 be received for information.

THAT report PL-2023-43 be received for information. AND THAT Notice be given of a Public Meeting regarding the Intention to Amend the Building Permit fees in accordance with the Building Code Act.

THAT the Council of the Town of Penetanguishene has determined that Zoning By-law Amendment application Z.A. 5/2023 is consistent with the Provincial Policy Statement and conforms to the Growth Plan for the Greater Golden Horseshoe, the County of Simcoe Official Plan, and the Town of Penetanguishene Official Plan; AND THAT Zoning By-law Amendment application Z.A. 5/2023 concerning properties in the Downtown and Waterfront Zone be approved; AND FURTHER THAT Council pass a by-law to amend the Town of Penetanguishene Comprehensive Zoning By-law 2022-17, to enact Z.A. 5/2023.

THAT a By-law be passed to Lift Part Lot Control for the property municipally legally described as being Blocks 1, 2, 3 and 5 on Plan 51M-1234.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Vacant Commercial Property Options Identify options and tools for encouraging use of vacant commercial properties through rebates / surcharges Mayor D. Rawson Q3-2023 ATV/ORV pilot project Review rules of regulations to conduct a pilot project to allow ATV/ORVs on municipal roadways Mayor D. Rawson Q4-2023 Beaulieu Drive Road Options Options for Zoning or road development Councillor G. Vadeboncoeur Q3-2023 Cell tower installation procedure P rotocols and procedures for proposed telecommunications towers. Mayor D. Rawson

THAT Council enters into the Emergency Dispatch Agreement for dispatch services with Barrie Fire and Emergency Services for a five (5) term January 1, 2024, to December 31, 2028; AND THAT a by-law be brought to Council authorizing the Mayor and Clerk to enter into the Fire Dispatch Agreement.

THAT the Community-Based Strategic Plan prepared in consultation with McSweeney & Associates Inc., attached as Appendix 2 to this staff report, be approved as presented; AND THAT following ratification, a brochure or pamphlet outlining the highlights from the project be designed with the intent of to disseminate to the Town’s local partners and community groups; AND FINALLY THAT staff report back to Council annually with an update on the project/action status and timelines.

THAT Staff be directed to submit a formal funding request in writing, with supportive rationale, to the Township of Tiny Council for an increased Arena financial contribution as outlined in Option #2, which is a 2-year phased-in increase to $75,350 by 2025; followed by annual indexing thereafter.

THAT the Town’s Youth Endowment Fund Annual Report be received for information. AND THAT the Town’s Community Wellbeing Committee recommend to Council how the annual grant available be disbursed each year to benefit youth. AND FINALLY THAT the Town’s Youth Endowment Fund by-law be amended accordingly and brought forward for Council approval.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Paper Ballot consideration in 2026 Municipal Election To provide paper ballots as an option for consideration in the 2026 Municipal Election Mayor D. Rawson Q1-2025 Staff position of "Grants Writer" To provide options for a staff position to focus on grant opportunities and applications. Mayor D. Rawson Q4-2023 Updated from Q3-2023 Tiny Township Funding agreement for the Penetanguishene Arena To provide an update on the funding agreement / formula and options for the funding gap Mayor D. Rawson Q4-2023