Committee of the Whole

THAT the Committee of the Whole agenda for November 8, 2023, be approved as presented.

THAT the Council Information Package having been given due consideration be received for information.

THAT the proposed 5 Year Preventative Road Maintenance Plan be approved in principle; AND THAT the proposed funding increases to the plan be brought forward for Council approval during the 2024 budget process.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Stormwater management best practices and engineering standards Review and public consultation Councillor J. Klug Q2-2023 updated to Q4-2023 Traffic Calming measures on roads and sidewalks with a priority of streets with no sidewalks Recommendations for traffic calming and street safety for pedestrians. Mayor D. Rawson Q2-2023 Updated to Q4-2023 RV dump station to empty black water holding tanks Options for offering a black water dump station in Penetanguishene. Councillor G. Vadeboncoeur Q4-2023 Culvert Policy Outline costing for residents and maintenance standards Mayor D. Rawson Q1-2024

and Seconded S. Marchand

THAT this report be received for information; AND THAT it is Council’s intention to meet the increased need for recreation services through the construction of the MURC; AND THAT Town staff explore using development charges to pay for growth-related capital costs associated with the MURC; AND FURTHER THAT the Town set an approximate timeline of opening a new MURC to 10 years/2033; AND FINALLY THAT the Town begin work in 2024 to solicit proposals for all potential partnerships with the establishment of a new MURC.

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Champlain Cultural Event Review options for a signature summer event focusing on Champlain Huron Wendat development and local culture. Mayor D. Rawson Q3-2023 Winterama growth and expansion Review options for growth and expansion of Winterama Mayor D. Rawson Q2-2023 updated from Q3-2023 Communities in Bloom Champion Review options for participating and success in Communities in Bloom Mayor D. Rawson Q4-2023 Digital Signs /Municipal Modernization Fund Report Provide options for digital information signage throughout the municipality. Councillor G. Vadeboncoeur Q4-2023 Options for an accessible mat at municipal beaches Provide options and costs for providing an accessible mat on municipal beaches Mayor D. Rawson Q2-2024

THAT the draft Building By-law attached to Staff Report PL-2023-60 be brought forward for Council consideration as presented.

THAT the draft Tree Protection By-law (Attachment #1 to PL-2023-59), being a By-law to prohibit or regulate the injuring or destruction of trees within the Town of Penetanguishene, be brought forward to Council for consideration as presented; AND THAT Tree Cutting By-law 2005-78 be repealed; AND FURTHER THAT the Tree Compensation Reserve policy (Attachment #2 to PL-2023-59), being a policy to guide the efficient use of the Tree Compensation Reserve, be approved as presented.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Vacant Commercial Property Options Identify options and tools for encouraging use of vacant commercial properties through rebates / surcharges Mayor D. Rawson Q1-2024 updated from Q3-2023 ATV/ORV pilot project Review rules of regulations to conduct a pilot project to allow ATV/ORVs on municipal roadways Mayor D. Rawson Q4-2023 Cell tower public notification procedure Public Notice protocols and procedures for proposed telecommunications towers. Mayor D. Rawson Q1-2024 Notice Policy Review regarding developments A staff review on the notice policy related to developments with options for improvement and best practices. Mayor D. Rawson

THAT Staff be directed to proceed with a 2024 Interim Property Tax Levy as outlined in this report; AND THAT the Clerk bring forward the necessary By-law for Council approval.

THAT the Mayor and Treasurer are authorized to temporarily borrow funds, if required, to meet current expenditures until 2024 taxes are collected; AND THAT the Clerk bring forward the necessary By-law for Council approval.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Paper Ballot consideration in 2026 Municipal Election To provide paper ballots as an option for consideration in the 2026 Municipal Election Mayor D. Rawson Q1-2025 Staff position of "Grants Writer" To provide options for a staff position to focus on grant opportunities and applications. Mayor D. Rawson Q1-2024 Updated from Q4-2023 Non-resident fee review Review fees for non-residents related to all municipal services Mayor D. Rawson Q1-2024 Funding Gap between Penetanguishene and Province of Ontario Next steps to recover costs. Mayor D. Rawson