Committee of the Whole

THAT the Committee of the Whole agenda for January 10, 2024, be approved as presented.

THAT the Council Information Packages dated December 20, 2023 and January 3, 2024 having been given due consideration be received for information.

THAT the proposed 5 Year Preventative Road Maintenance Plan be approved in principle.

THAT Council approve Option 1, as outlined within the staff report. AND THAT the CAO and Director of Public Works be given the delegated authority to make any administrative changes to the agreement provided they do not change the intent of the agreement. AND FINALLY THAT a by-law be brought forward by staff for Council approval.

THAT the required capital funds of approximately $150,000.00 to cover the cost of the aftermarket utility boxes and required downpayments be approved by Council. AND THAT the Fleet Reserve be utilized to fund the upfitting of two (2) leased vehicles.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Traffic Calming measures on roads and sidewalks with a priority of streets with no sidewalks Recommendations for traffic calming and street safety for pedestrians. Mayor D. Rawson Q2-2023 Updated to Q1-2024 Natural Sciences and Engineering Research Council of Canada partnership Review partnership opportunity and provide options for participation. Mayor D. Rawson

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Options for an accessible mat at municipal beaches Provide options and costs for providing an accessible mat on municipal beaches Mayor D. Rawson Q2-2024

THAT this report be received for information. AND THAT staff be directed to prepare an Alternative Notice Policy for consideration which includes the following matters: •Alternatives to newspaper notice, in accordance with Part IV and Part V of the Ontario Heritage Act; and •Non-statutory notice requirements for Planning Act applications, in keeping with the current practices outlined in PL-2024-01.

THAT staff be directed to prepare a Public Art Policy to be presented at a future meeting. AND THAT $61,000 in the Streetscaping Reserve be retained for uses identified within the Public Art Policy.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date ATV/ORV pilot project Review rules of regulations to conduct a pilot project to allow ATV/ORVs on municipal roadways Mayor D. Rawson Q1-2024 updated from Q4-2023 Cell tower public notification procedure Public Notice protocols and procedures for proposed telecommunications towers. Mayor D. Rawson Q1-2024 Notice Policy Review regarding developments A staff review on the notice policy related to developments with options for improvement and best practices. Mayor D. Rawson Q1-2024

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Paper Ballot consideration in 2026 Municipal Election (Clerk) To provide paper ballots as an option for consideration in the 2026 Municipal Election Mayor D. Rawson Q1-2025 Staff position of "Grants Writer" (CAO/HR) To provide options for a staff position to focus on grant opportunities and applications. Mayor D. Rawson Q1-2024 Updated from Q4-2023 Non-resident fee review (Finance) Review fees for non-residents related to all municipal services. Mayor D. Rawson Q1-2024 Community Grant Program Review Review of the process and evaluation for Community Grant requests. Mayor D. Rawson