Committee of the Whole

THAT the Committee of the Whole agenda for March 13, 2024, be approved as presented.

THAT the Council Information Package having been given due consideration be received for information.

THAT item 1. a from the February 21, 2024 CIP and item 1. d from the March 6, 2024 CIP be received for information.

THAT the following consent agenda items, having been given due consideration be received for information:

THAT the HEWSF application for funding for the Robert Street Wells project be submitted to the Provincial Government for potential project funding.

THAT Council directs staff to bring forward a Memorandum of Understanding with the Town of Newmarket for the provision of Automated Speed Enforcement services within the Town of Penetanguishene for consideration; AND THAT the following road sections be designated as Community Safety Zones within the road network:  Robert Street West (from Owen Street to Lafontaine Road);  Fox Street (Church Street to Broad Street);  Church Street (Fox Street to Navy Lane) AND THAT staff bring forward an amendment to the Traffic/Parking By-law for Council approval.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Traffic Calming measures on roads and sidewalks with a priority of streets with no sidewalks Recommendations for traffic calming and street safety for pedestrians. Mayor D. Rawson Q2-2023 Updated to Q1-2024

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Options for an accessible mat at municipal beaches Provide options and costs for providing an accessible mat on municipal beaches Mayor D. Rawson Q2-2024

THAT the Alternative Planning Notice Policy (Attachment #1 to PL-2024-10) be approved as presented.

THAT Council endorse the draft All-Terrain Vehicles By-law (Attachment #1 to BL-2024-01) in accordance with the recommendations provided herein for release for public comment.

THAT Section 1.22 of By-law 2023-36 be amended by deleting the word “Fire” from Section 1.22 Definitions. AND THAT a By-law amending the Open-Air Burning By-law 2023-36 be presented to Council for Approval.

THAT Policy RCS-01-2024 being the Environmentally Inspired Mowing Policy be amended to enable private property owners to grow their grass above the maximum 20.3 cm (8 in) eight inches for the month of May only to participate in No Mow Maybe approved as per Staff Report PL-2024-13.

THAT Council invite Canadian Radiocommunications Information and Notice Service (CRINS) to a future Council meeting to make a presentation and share information on their service for satisfying Industry Canada’s requirement for consultation with the Land Use Planning Authority for telecommunication systems.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date ATV/ORV pilot project Review rules of regulations to conduct a pilot project to allow ATV/ORVs on municipal roadways Mayor D. Rawson Q1-2024 updated from Q4-2023 Cell tower public notification procedure Public Notice protocols and procedures for proposed telecommunications towers. Mayor D. Rawson Q1-2024 HCF Affordable Housing Project Provide options to assist and support HCF affordable housing project Mayor D. Rawson Q3-2024

THAT the required amendments to the Respect in the Workplace Policy 004-2019 be approved as presented.

THAT staff send correspondence to municipal counterparts to engage in more dialogue regarding the non-resident user fees as the first step; AND THAT staff proceed with further consultation by hosting a public consultation and that the results be presented at a future Committee of the Whole meeting, as outlined under Option 1a); AND THAT an amended Fees and Charges By-law be presented at the next CoW meeting including a line-by-line Staff recommendation for the potential implementation of non-resident user rates across all appropriate areas, excluding regular user groups such as associations, and leagues as outlined under Option 2c); AND FURTHER THAT implementing new fees is not considered at this time, as outlined under Option 3b). AND FURTHER THAT a residents first approach be implemented in all applicable areas, as outlined under Option 4b). AND FINALLY THAT staff bring forward an update report in 2024 Quarter 3, to review the potential implementation of non-resident rates for recreation user groups prior to the user agreement notice periods and the 2025 budget process.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Paper Ballot consideration in 2026 Municipal Election (CL) To provide paper ballots as an option for consideration in the 2026 Municipal Election Mayor D. Rawson Q1-2025 Staff position of "Grants Writer" (CAO/HR) To provide options for a staff position to focus on grant opportunities and applications. Mayor D. Rawson Q2-2024 Updated from Q1-2024 Non-resident fee review (FIN) Review fees for non-residents related to all municipal services. Mayor D. Rawson Q1-2024 Community Grant Program Review (FIN) Review of the process and evaluation for Community Grant requests. Mayor D. Rawson Q2-2024