Committee of the Whole

THAT the Committee of the Whole agenda for April 10, 2024, be approved as presented.

THAT the Council Information Package having been given due consideration be received for information.

THAT Council approve Option 1, 905 Fuller Avenue Site, outlined within the project file report, as the preferred option for the Municipal Snow Storage Location and Class 2 soil management site.

THAT the use of a Subdivision Bond as security for the St. Andrew’s Village Subdivision Agreement is approved.

THAT the use of a Subdivision Bond as security for the Keefe Street Development Agreement is approved.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Traffic Calming measures on roads and sidewalks with a priority of streets with no sidewalks Recommendations for traffic calming and street safety for pedestrians. Mayor D. Rawson Q2-2023 Updated to Q1-2024 Traffic Calming measures for Bellisle Drive / Thompsons Road Recommendations for traffic calming and street safety for pedestrians. Councillor S. Marchand

THAT the agreement between the Corporation of the Town of Penetanguishene and the Penetang Junior ‘C’ Kings for camera use in the Penetanguishene Memorial Community Centre be approved as outlined in attachment #1 to this report; AND THAT the C.A.O. and Director of Recreation and Community Services are hereby authorized to make minor alterations to the agreement that does not substantially change its content; AND FINALLY THAT the Clerk bring forward the necessary By-Law for Council approval.

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Options for an accessible mat at municipal beaches Provide options and costs for providing an accessible mat on municipal beaches Mayor D. Rawson Q2-2024

THAT the following heritage tax rebates for the 2023 tax year be approved: W.R. Benson Home, 69 Poyntz Street ($1,682.30); J.T. Payette House, 33 Robert Street West ($2,168.16); and A.A. Thompson House, 14 Water Street (capped at $2,434.39).

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff as amended: Future Agenda Items: Item Key Deliverables Council Member Expected Date Cell tower public notification procedure Public Notice protocols and procedures for proposed telecommunications towers. Mayor D. Rawson Q1-2024 HCF Affordable Housing Project Provide options to assist and support HCF affordable housing project Mayor D. Rawson Q3-2024

THAT the amended 2024 Capital Budget including the 2023 capital carry forwards be approved; AND THAT water rates of $4,733, library development charges of $25,133 and the 2023 operating surplus or contingency reserve of $108,930 be approved to balance the funding required for the 2023 capital program.

THAT this referral item report be received for information and discussion; AND THAT the Financial Contributions to Community Organizations Policy #014 be repealed. AND FINALLY THAT all financial requests received outside of the annual budget process be

THAT the 2024 Work Plans for the Advisory Committees of Council be approved as presented.

WHEREAS the Penetanguishene Police Services Board was dissolved as of April 1, 2024; AND WHEREAS the minutes of the final meeting of the board which took place on March 4, 2024, require approval; NOW THEREFORE the Council of the Town of Penetanguishene hereby approve the minutes of the final meeting of the Penetanguishene Police Services board for March 4, 2024.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Paper Ballot consideration in 2026 Municipal Election (CL) To provide paper ballots as an option for consideration in the 2026 Municipal Election Mayor D. Rawson Q1-2025 Staff position of "Grants Writer" (CAO/HR) To provide options for a staff position to focus on grant opportunities and applications. Mayor D. Rawson Q2-2024 Updated from Q1-2024 Non-resident fee review update (FIN) Review fees for non-residents related to all municipal services. Mayor D. Rawson Q1-2024 Community Grant Program Review (FIN) Review of the process and evaluation for Community Grant requests. Mayor D. Rawson Q2-2024