Committee of the Whole

THAT the Committee of the Whole agenda for May 8, 2024, be approved as presented.

THAT the Council Information Package having been given due consideration be received for information.

THAT the following consent agenda items, having been given due consideration be received for information:

THAT the revised Strategic Asset Management Policy (revision date 2024-04-05) be approved as presented; AND THAT this updated Policy replace the Town’s current Strategic Asset Management Policy 012-2019 (revision date 2019-06-26).

THAT the Geotechnical Engineering Services and Quality Assurance Testing for the three (3) year term be awarded to Sirati & Partners Consultants Ltd.

THAT Council approve the disposal of the surplus assets as identified within the report.

THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Traffic Calming measures on roads and sidewalks with a priority of streets with no sidewalks Recommendations for traffic calming and street safety for pedestrians. Mayor D. Rawson Q2-2023 Updated to Q1-2024 Traffic Calming measures for Bellisle Drive / Thompsons Road Recommendations for traffic calming and street safety for pedestrians. Councillor S. Marchand Q3-2024

THAT the 2023 Museum Activities Report for the operations of the Penetanguishene Centennial Museum & Archives be approved as presented in Attachment 1.

WHEREAS the Town of Penetanguishene has celebrated the success of a Winterama festival for 76 years; AND WHEREAS the Town of Penetanguishene wishes to build on that success and grow the event; NOW THEREFORE BE IT RESOLVED: THAT the Town of Penetanguishene create a Winterama Committee; AND THAT the Terms of Reference included as attachment #1 to this report be approved as presented; AND FURTHER THAT one (1) Council member being Councillor Doug Leroux be appointed to the Winterama Committee; AND FINALLY THAT the Winterama Committee be added as an official committee of Council to the procedural by-law.

THAT the Terms of Reference as included in attachment #1 be approved as presented; AND THAT Two (2) members of Council being Councillor Bonita Desroches and Councillor George Vadeboncoeur be appointed to the 51 Dunlop Ad Hoc Committee; AND FURTHER THAT staff proceed with convening the 51 Dunlop Ad Hoc Committee to carry out its mandate; AND FINALLY THAT information derived through the Ad Hoc Committee on the three deliverables in the Terms of Reference be shared with Council for further planning purposes.

THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Options for an accessible mat at municipal beaches Provide options and costs for providing an accessible mat on municipal beaches Mayor D. Rawson Q2-2024

THAT Zoning By-law Amendment (File No. ZA 10/2023) and Draft Plan of Subdivision (File No. PEN-SUB-2023-02) applications be approved, as revised, on the basis that the applications are consistent with the Provincial Policy Statement and conform to all applicable provincial plans, the County of Simcoe Official Plan, the Town of Penetanguishene Official Plan, and represents good planning for the reasons outlined in Staff Report PL-2024-12; AND THAT a By-law to amend the Town of Penetanguishene Comprehensive Zoning By-law 2022-17 be passed; AND FURTHER THAT the Director of Planning and Community Development be authorized to grant draft plan approval to the revised Draft Plan of Subdivision (Attachment #3 to PL-2024-12), subject to the Draft Plan Conditions contained in Attachment #6 to PL-2024-12.

THAT a By-law be passed pursuant to Section 28 (2) of the Planning Act to approve the “Affordable and Sustainable Housing Community Improvement Plan” dated February 2024 by Tim Welch Consulting Inc. in accordance with Staff Report PL-2024-25; AND THAT a By-law be passed pursuant to Section 28 (2) of the Planning Act to approve the “Affordable and Sustainable Housing Community Improvement Plan Project Area” dated February 2024 by Tim Welch Consulting Inc. in accordance with Staff Report PL-2024-25; AND FURTHER THAT the administration of the Affordable and Sustainable Housing Community Improvement Program be approved in accordance with Staff Report PL-2024-25; AND FINALLY THAT the Town of Penetanguishene accept applications under the Community Improvement Program beginning July 1, 2024.

THAT public consultation on the proposed Penetanguishene Telecommunication Facility Notice Protocol be conducted in accordance with Staff Report PL 2024-22.

THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Cell tower public notification procedure Public Notice protocols and procedures for proposed telecommunications towers. Mayor D. Rawson Q1-2024 HCF Affordable Housing Project Provide options to assist and support HCF affordable housing project Mayor D. Rawson Q3-2024

THAT the Budget Procedure Policy and the 2025 Budget Timeline be approved as presented.

THAT the 2024 Tax Rates, Levies and Budget Estimates be adopted as recommended under Option #1; AND THAT a transfer of $170,000 to the Town’s tax stabilization reserve be approved; AND THAT the Clerk bring forward the necessary By-laws for Council approval.

THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Item Key Deliverables Council Member Expected Date Paper Ballot consideration in 2026 Municipal Election (CL) To provide paper ballots as an option for consideration in the 2026 Municipal Election Mayor D. Rawson Q1-2025 Staff position of "Grants Writer" (CAO/HR) To provide options for a staff position to focus on grant opportunities and applications. Mayor D. Rawson Q2-2024 Updated from Q1-2024 Non-resident fee review update (FIN) Review fees for non-residents related to all municipal services. Mayor D. Rawson Q1-2024